EDEY Program Liaison

Public Health Management Corporation•Philadelphia, PA

About The Position

The EDEY Program Liaison is assigned a caseload of City-funded K–8 Extended Day/Extended Year (EDEY) programs, including general out-of-school time programs operating five days per week and specialized programs operating two to three days per week. Programs provide enrichment and academic support through Creative and Performing Arts, Athletics/Health, and/or STEM. The Liaison conducts monitoring and program improvement activities to ensure high-quality programming aligned with EDEY requirements, including on-site observations and supports or interventions to maintain program quality. This role involves office- and field-based activities and reports to the EDEY Liaison Manager. Most program activities take place after school, though some assigned programs operate before school. Typical duties are Monday through Friday between 9 a.m. and 5 p.m.; occasional early mornings, evenings, and weekends may be required. PHMC serves as the intermediary for the City of Philadelphia Department of Human Services’ Out-of-School Time Project and the Mayor’s Office of Education Extended Day/Extended Year Initiative. The organization manages a citywide contract with approximately 160 programs, providing program monitoring and support, contract oversight, data management, and fiscal oversight. Together, the initiatives support approximately 9,500 youth in grades K–12 through after-school, before-school, and summer programs.

Requirements

Minimum three years of experience in education programs serving elementary school-aged youth, teens, or opportunity youth.
Bachelor’s degree in education, social services, public administration, public health, or a related field; alternatively, five years of relevant work experience with a high school diploma/GED and college-level coursework in a related field.
Knowledge of youth development principles, practices, research, and current developments.
Understanding of regulations applicable to social services for children and youth.
Ability to evaluate program operations and guide ongoing improvement.
Willingness to adapt to changing work demands.
Ability to work with diverse program environments and people from diverse cultures.
Ability to collaborate with team members, providers, and stakeholders.
Excellent oral and written communication skills.
Strong analytical, organizational, multitasking, independent-work, and interpersonal skills.
Excellent judgment.
Technological proficiency, particularly with Microsoft Word, PowerPoint, and Outlook.

Nice To Haves

Experience with coaching, capacity building, training, budgeting, mentoring, and data-informed performance management.

Responsibilities

Establish and maintain supportive relationships and consistent communication with assigned City-funded OST programs, using data to advance MOE, School District, and provider objectives.
Maintain relationships and communication with School Coordinators at assigned EDEY program sites.
Provide supports and direct resources to maintain the quality and compliance of general and specialized OST-funded programs.
Conduct site visits for the assigned caseload at least three days per week.
Complete documentation of site visits, supports, and interventions within two business days of each visit or meeting.
Ensure providers follow data collection protocols and assess program quality, capacity, and adherence to operational standards, including outreach, enrollment, application procedures, and attendance.
Develop, implement, and monitor quality improvement plans and operational action plans.
Assess program needs and provide targeted resources; identify professional development, training, and other supports as needed.
Collaborate with the performance management team to pilot and model tools, including the National Institute for Out-of-School Time’s After School Program Assessment System.
Conduct and document program observations using identified assessment tools.
Identify trends across the assigned caseload and collaborate with PHMC and MOE colleagues to share effective strategies.
Serve as the primary contact for assigned program staff, contracted agency leaders, School Coordinators, and school principals.
Collaborate with PHMC colleagues to develop and deliver provider resources, including on-site support, workshops, learning communities, and roundtables.
Support the OST Contracts team with the annual continuation application or competitive proposal process.
Perform other OST-related duties and special projects as directed by the supervisor.