Early Learning Data Specialist - Child Care Resource and Referral

Mid-Willamette Valley Community Action Agency • Salem, OR

7d • $24 - $25

About The Position

The Early Learning Data Specialist manages Child Care Resource and Referral (CCR&R) records and data. The role may coordinate and schedule training, support apprenticeship administration, and track data. The specialist verifies and analyzes information from multiple sources and presents trends through reports, dashboards, graphs, and charts to support planning and reporting.

The position supports the Find Child Care Oregon statewide database, training registration and administration, apprenticeship data and coordination, and CCR&R analysis and reporting. It also provides customer service to Academy users, trains early learning partners on database data entry, supports the development of new databases, and presents findings to management, funders, and community partners. There are no supervisory duties. The work takes place in an indoor office environment with frequent interruptions and demands.

Requirements

• Associate's degree in a related field.
• Two years of hands-on work experience analyzing and interpreting various data sets.
• Two years of hands-on work experience working within various databases.
• An equivalent combination of education and/or experience may be considered; the stated qualification may be obtained within one year.
• Pass a comprehensive MWVCAA background screening before employment.
• Successfully register with the Central Background Registry of the Child Care Division.
• CPR/First Aid certification, or ability to obtain it within 60 days of hire.
• Pass pre-employment and random drug/alcohol screenings.
• Proficiency with Outlook, Word, Excel, PowerPoint, Teams, Google Workspace, and Zoom.
• Ability to use office equipment such as computers, virtual training tools, phones, and printers.
• Proficiency with databases, spreadsheets, and statistical software for managing and analyzing data.
• Ability to read, interpret, and verify data in multiple formats.
• Strong record-keeping skills.
• Ability to develop and maintain data tracking tools, dashboards, and visual reports that make program outcomes and trends understandable to varied audiences.
• Ability to reconcile records from multiple sources, document data definitions, identify discrepancies, and handle participant information confidentially.
• Ability to build and maintain effective relationships and communicate professionally with people at all levels inside and outside the organization.

Responsibilities

• Coordinate and contact educators to complete new enrollments and quarterly or annual childcare updates in the Find Child Care Oregon statewide database.
• Coordinate and complete the biennial Market Rate Study within Find Child Care Oregon.
• Enter and update class registrations and rosters, and verify participation in Oregon Registry Online.
• Coordinate the day-to-day Academy training schedule with CCR&R staff and trainers, monitor schedule changes, and keep course information current.
• Enter and update scheduled training details and records in the Academy, check entries for accuracy, and resolve discrepancies with program staff.
• Provide customer service to Academy users and process training cancellations and refunds.
• Maintain Smartsheet sheets and other tracking documents for educator professional development and apprenticeship activities.
• Compile and maintain Early Learning Apprenticeship Program data, including participation, enrollment, coursework, training, paid on-the-job learning hours, coaching contacts, and competency progress.
• Track apprenticeship milestones and reporting deadlines; reconcile source records, identify missing or inconsistent information, and prepare progress summaries and required reports.
• Provide administrative coordination for the Early Learning Apprenticeship Program, including maintaining records, organizing meetings and communications, and following up on documentation and deadlines.
• Support the CCR&R team with data reports and educator and program demographic information for outreach, recruitment, and reporting.
• Develop and maintain CCR&R dashboards, charts, and other visualizations showing service reach, participation, trends, and progress toward program goals.
• Analyze CCR&R data across services, time periods, and geographic areas to identify patterns, gaps, and opportunities.
• Explain findings and data limitations to support planning, continuous improvement, and grant reporting.
• Work with CCR&R staff to define measures and document data sources and reporting methods; verify recurring reports use consistent, accurate information.
• Train Early Learning partners on data input for their databases.
• Oversee the development of new databases and monitor database performance.
• Integrate data from multiple sources, collect and clean raw data, and produce accurate, presentable information.
• Present data analysis to management, funders, and community partners, communicating findings in non-technical language and through clear visualizations.
• Perform other reasonably related business duties as assigned.

Benefits

• 401(k) with matching after one year, vested within two years.
• Employee Assistance Program.
• Life insurance.
• Health, vision, and dental insurance.
• AFLAC coverage.
• Pet insurance through MetLife.
• For some positions, employees may be eligible for company-sponsored continuing education.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree