Early Learning Data Specialist - Child Care Resource and Referral - Salem

Mid-Willamette Valley Community Action Agency•Salem, OR

5d•Onsite

About The Position

The Early Learning Data Specialist manages Child Care Resource and Referral (CCR&R) records and data. The role may coordinate and schedule training, support apprenticeship administration and data tracking, and verify and analyze data from multiple sources. The specialist presents trends through clear reports, dashboards, graphs, and charts to support planning and reporting. The position supports Find Child Care Oregon enrollment and updates, the biennial Market Rate Study, training registration and Academy administration, apprenticeship data and coordination, and CCR&R analysis and reporting. The role also conducts data-input training for Early Learning partners, supports development and monitoring of databases, integrates and cleans data, and communicates findings to management, funders, and community partners. This is an onsite office position in Salem. There are no supervisory duties. The position requires a comprehensive background screening, Central Background Registry registration, and pre-employment and random drug/alcohol screenings. CPR/First Aid certification is required or must be obtained within 60 days of hire.

Requirements

Associate's degree in a related field.
Two years of hands-on work experience analyzing and interpreting various data sets.
Two years of hands-on work experience working within various databases.
An equivalent combination of education and/or experience may be considered, or the ability to obtain the qualification within one year.
Proficiency with Outlook, Word, Excel, PowerPoint, Teams, Google Workspace, and Zoom.
Ability to use computers, virtual training tools, phones, printers, and related office equipment.
Proficiency with databases, spreadsheets, and statistical software for managing and analyzing data.
Ability to read, interpret, and verify data from multiple formats.
Strong record-keeping skills.
Ability to develop and maintain data tracking tools, dashboards, and visual reports that make outcomes and trends understandable to varied audiences.
Ability to reconcile records from multiple sources, document data definitions, identify discrepancies, and handle participant information confidentially.
Ability to build and maintain effective relationships and communicate professionally with people inside and outside the organization.
Successful registration with the Central Background Registry of the Child Care Division.
CPR/First Aid certification or ability to obtain it within 60 days of hire.
Pass the required comprehensive background screening and pre-employment and random drug/alcohol screenings.

Responsibilities

Coordinate and contact educators to complete new enrollments and quarterly or annual childcare updates in the Find Child Care Oregon statewide database.
Coordinate and complete the biennial Market Rate Study within Find Child Care Oregon.
Enter and update class registrations and rosters, and verify participation in Oregon Registry Online.
Coordinate the day-to-day Academy training schedule with CCR&R staff and trainers; monitor schedule changes and keep course information current.
Enter and update training information in LearnWorlds, check entries for accuracy, and resolve discrepancies with program staff.
Provide customer service to Academy users and process training cancellations and refunds.
Maintain Smartsheet and other tracking documents for educator professional development and apprenticeship activities; update tasks and milestones and check records for accurate, timely reporting.
Compile and maintain Early Learning Apprenticeship Program data, including participation, enrollment, coursework, training, paid on-the-job learning hours, coaching contacts, and competency progress.
Track apprenticeship milestones and reporting deadlines, reconcile records with staff and partners, flag missing or inconsistent information, and prepare progress summaries and required reports.
Provide administrative coordination for the Early Learning Apprenticeship Program, including maintaining records, organizing meetings and communications, and following up on documentation and deadlines.
Support the CCR&R team with reports and educator and program demographics for outreach, recruitment, and reporting.
Develop and maintain CCR&R dashboards, charts, and visualizations showing service reach, participation, professional learning, trends, and progress toward goals.
Analyze CCR&R data across services, time periods, and geographic areas to identify patterns, gaps, and opportunities; explain findings and data limitations to support planning, improvement, and grant reporting.
Work with CCR&R staff to define measures and document data sources and reporting methods; verify recurring reports for consistency and accuracy.
Train Early Learning partners on data input for their databases; support development of new databases and monitor database performance.
Integrate data from multiple sources, collect and clean raw data, and produce accurate, presentable data elements and reports.
Present data analysis to management, funders, and community partners, communicating findings in accessible language and visuals.
Perform other reasonably related business duties as assigned.