Early Education Senior Program Administrator

United Way of Southern Nevada • Las Vegas, NV

11h • Onsite

About The Position

United Way of Southern Nevada is seeking a detail-oriented Early Education Program Administrator to support Nevada Ready! State Pre-K and other early education initiatives. The role helps keep program finances, records, and reporting accurate, timely, and ready for monitoring and audits, while supporting programs and community partners. The position reports to the Senior Director of Early Education and collaborates with the Early Education and Finance teams, providing responsive administrative support to early childhood education partners.

The role is primarily office-based and includes periodic travel to partner sites, community events, meetings, and other program locations. Duties involve regular computer use and occasionally moving materials weighing up to 30 pounds. Essential functions may be performed with or without reasonable accommodation.

Requirements

• At least three years of relevant experience in accounting, finance, grants administration, program operations, or a comparable field.
• A bachelor's degree in accounting, business administration, public administration, nonprofit management, or a related field; accounting is preferred. Equivalent combinations of education and directly related experience will be considered.
• Working knowledge of accounts payable and receivable, invoice reconciliation, reimbursement documentation, and basic bookkeeping.
• Proficiency with Microsoft 365 and advanced Excel skills for organizing, reconciling, analyzing, and reporting data.
• Strong communication, analytical, problem-solving, and organizational skills, with attention to accuracy and competing deadlines.
• Professional judgment, discretion with confidential information, dependable follow-through, and a collaborative, service-oriented approach.
• A valid Nevada driver's license, current automobile insurance, and reliable transportation for site visits, meetings, and program activities.

Nice To Haves

• Experience with grant-funded programs, compliance monitoring, audits, or public reimbursement processes.
• Knowledge of early childhood education or publicly funded pre-K systems.
• Spanish-English bilingual proficiency.

Responsibilities

• Reconcile invoices and supporting records, resolve discrepancies, and coordinate monthly reimbursement requests and funder documentation.
• Collect and maintain partner documentation, child files, educator credentials, assessment records, and other audit-ready program materials.
• Help Nevada Ready! partners navigate budgets, invoices, documentation standards, and deadlines.
• Validate, enter, and maintain program data in systems including Infinite Campus and Kaymbu/COR, and resolve data-quality issues.
• Build collaborative relationships with partners, funders, public agencies, and community stakeholders.
• Support grant monitoring, audits, site visits, special projects, and other Early Education Team priorities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level