Early Childhood Education Program Coordinator

Oakland Family Services•Pontiac, MI

1d•$34,000 - $38,000

About The Position

The Early Childhood Education Program Coordinator assists with fulfilling the goals of the Children's Learning Centers and Great Start Readiness Program (GSRP), as assigned by the Program Manager. The position supports center operations through clerical work, data collection, enrollment tracking, family engagement, event coordination, and other ongoing center needs. The coordinator works with families, teachers, leadership, and agency colleagues to support a welcoming and organized learning environment.

Requirements

High school diploma.
Two to four years of post-high-school experience with transferable experience.
Positive professional verbal and written communication skills when interacting with parents, teachers, and children.
Ability to use a team approach to problem-solving and task completion.
Proficient knowledge of Microsoft Office programs.
Ability to accept supervisory direction and work independently on assigned tasks.
Sensitivity to the diversity of the Agency's service population, including differences in culture, race, religion, gender, sexual orientation, and socioeconomic characteristics.
Other relevant qualifications and special abilities or skills that support positive performance and meet the Agency's needs.

Nice To Haves

Experience working in a childcare center.

Responsibilities

Respond to incoming calls from inquiries, document outcomes, and communicate updates.
Assist with center tours and enrollment processes as directed.
Prepare marketing packets and ensure copies are available.
Collaborate with the Marketing Department on upcoming events, themes, and social media ads.
Assist with data related to student demographics, assessments, and outcomes.
Work with the Senior Lead Teacher to coordinate events, allow preparation time, communicate with families and outside vendors, and organize activities such as vision and hearing events, picture day, dental visits, and special guest or volunteer visits.
Create and update calendars of events for families and staff, and post information throughout the center as needed.
Organize events, including setup, purchases, facilities requests, and communication with families and staff.
Audit child and staff files quarterly and provide a report to the manager.
Collect documentation from families, such as health approvals and DHHS approvals, and review paperwork with families when needed to ensure it is complete and legible.
Maintain the ProCare database by entering and updating family profiles, keeping information current, and helping families set up digital access.
Update the family resource board with community events, recalls, and other resources.
Work with families and teachers to connect them with other available Agency resources.
Check with teachers about supply needs and notify management.
Distribute, collect, review, and enter classroom meal and attendance-sheet data.
Partner with the Senior Lead Teacher to coordinate teacher breaks for planning purposes.
Provide classroom breaks according to the daily schedule and need.
Assess facility needs daily, including cleanliness, supplies, broken equipment, storage organization, clutter, and trip hazards.
Provide kitchen coverage when needed.
Attend Children’s Learning Center and Agency staff meetings as directed.
Complete required center and Agency paperwork accurately and on time.
Perform clerical duties, including filing, faxing, copying, answering phones, and other assigned duties.
Incorporate diversity, equity, and inclusion principles into work processes and job functions, and promote a welcoming, inclusive, and accepting environment for clients and staff.
Perform other duties as assigned.