Documentation Coordinator

Chickasaw Nation Industries, Inc. • Washington, DC

4d • $21 - $23 • Onsite

About The Position

The Documentation Coordinator manages, maintains, reviews, and distributes organizational documentation to ensure accuracy, quality, compliance, and timely completion. The role supports internal teams, clients, and vendors by coordinating documentation requests, tracking submittals, maintaining organized records, and ensuring documentation meets established requirements and standards.

The position requires on-site work at the contract-identified location. It is primarily performed in an office environment with routine workplace activity and interactions. The role requires an ability to obtain, maintain, and access classified information at the T4 Public Trust level, which requires U.S. citizenship.

Requirements

• Associate’s degree and one to three years of relevant experience, or an equivalent combination of education and experience.
• Ability to obtain, maintain, and access classified information at the T4 Public Trust level; U.S. citizenship is required.
• Proficiency with Microsoft Office applications, especially Word, Excel, and Outlook, and SharePoint or similar document management systems.
• Strong writing, proofreading, editing, and organizational skills.
• Ability to work effectively and maintain focus and productivity in an open office environment with normal office noise and activity.
• Ability to sit regularly; use hands and arms to handle objects and operate tools, computers, and controls; and speak, hear, and communicate effectively.
• Ability to occasionally stand, walk, stoop, kneel, crouch, or crawl; frequently lift or move up to 10 pounds and occasionally lift or move up to 25 pounds.
• Close vision, distance vision, depth perception, and ability to adjust focus.

Responsibilities

• Manage, maintain, organize, scan, and distribute organizational documents according to established processes and requirements; may process and distribute incoming and outgoing mail.
• Write, review, proofread, and edit prepared documentation and specifications for accuracy, clarity, completeness, and consistency.
• Review incoming documentation for quality assurance, completeness, formatting, and potential compliance concerns.
• Track documentation requests, submittals, revisions, approvals, and deadlines.
• Communicate by phone, email, and meetings with internal stakeholders, clients, and vendors to clarify documentation needs, confirm requirements, and monitor progress.
• Maintain documentation databases, logs, trackers, and detailed timelines so records are current and accessible.
• Identify missing, incomplete, or inconsistent documentation and coordinate follow-up actions.
• Support document control processes, including version tracking, file naming, archiving, and distribution.
• Prepare routine status updates, reports, and summaries related to documentation activity and outstanding items.
• Ensure documentation practices support quality, compliance, and organizational requirements.
• Maintain productivity and attention to detail while managing competing deadlines and tasks.
• Work on-site at the contract-identified location as required.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Family planning and fertility assistance
• Short-term and long-term disability insurance
• Company life insurance and basic life/AD&D coverage
• Legal aid assistance
• Employee Assistance Program (EAP)
• Paid time off
• Federal holidays
• Professional development assistance
• Training and development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree