Work Coordinator- Project Controls & Documentation

WSP•Ft Worth, TX

8d•Onsite

About The Position

WSP is seeking a Work Coordinator – Project Controls & Documentation for its Power & Energy team in Amarillo, Texas. The position supports utility construction operations and serves as a central resource for maintaining project schedules, inspector coverage, construction documentation, and project records. The role is based at client offices, and occasional travel may be required depending on project-specific needs. The position is contingent upon client approval of candidates submitted by WSP. The coordinator keeps project information, documentation, and schedules organized, accurate, current, and accessible to the appropriate teams. The role works with Operations Managers, inspectors, and other project stakeholders across multiple active construction projects. The successful candidate proactively takes ownership of project information and helps ensure that Operations Managers and inspectors can rely on current, organized, accessible, and accurate records. The position also supports continuous improvement of project tracking and document-control processes and coordinates with the Inspection Support & Training Coordinator so inspectors receive current project documentation. The role requires responsible and ethical decision-making regarding company funds, resources, and conduct, adherence to WSP’s Code of Conduct and related policies and procedures, and performance of additional responsibilities as required by business needs.

Requirements

At least 5 years of experience in utility construction, electrical construction, substations, transmission, distribution, industrial construction, or a similar construction environment.
High school diploma.
Previous experience in project coordination, project controls, document control, construction scheduling, or construction administration.
Experience maintaining multiple project schedules and trackers simultaneously.
Experience working with construction drawings, specifications, revisions, and project records.
Proficiency with Microsoft Excel, Outlook, Teams, Word, Bluebeam, and SharePoint.
Strong attention to detail and ability to identify discrepancies in schedules and documentation.
Strong organizational and time-management skills.
Ability to manage multiple priorities in a fast-paced construction environment.
Strong written and verbal communication skills.
Ability to work independently while coordinating with multiple stakeholders.
Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety, drug/alcohol, and harassment policies.
Ability to adapt quickly to change and demonstrate flexibility with a variety of schedules and hours to meet business needs.
Travel may be required depending on project-specific requirements.

Nice To Haves

Experience supporting field inspectors or construction management personnel.
Familiarity with project closeout and construction recordkeeping.
Experience with construction scheduling or project-controls systems.

Responsibilities

Maintain and update construction schedules using current project information.
Maintain inspector coverage and assignment schedules.
Track upcoming construction activities, key milestones, inspection needs, and schedule changes.
Maintain current project drawings, specifications, revisions, and supporting construction documentation.
Manage document control and revision/version tracking.
Maintain organized project files in SharePoint and other applicable systems.
Verify that required project documentation is received, complete, appropriately identified, and properly filed.
Track outstanding documentation, action items, and information needed from project stakeholders.
Coordinate schedule and documentation updates with Operations Managers and inspectors.
Communicate relevant schedule changes and project-document updates to affected personnel.
Maintain project trackers and provide regular schedule and status information to Operations leadership.
Identify missing, outdated, duplicate, or conflicting project information and coordinate resolution with the appropriate party.
Assist with project closeout by helping ensure required construction and inspection records are complete and organized.
Support continuous improvement of project tracking and document-control processes.
Coordinate with the Inspection Support & Training Coordinator to ensure inspectors receive current documentation and project information.
Exercise responsible and ethical decision-making regarding company funds, resources, and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
Perform additional responsibilities as required by business needs.