Work Coordinator- Project Controls & Documentation
About The Position
WSP is seeking a Work Coordinator – Project Controls & Documentation for its Power & Energy team in Amarillo, Texas. The role supports utility construction operations and serves as a central resource for maintaining project schedules, inspector coverage, construction documentation, and project records. The coordinator keeps project information organized, accurate, current, and visible to the appropriate teams while working across multiple active construction projects and coordinating with Operations Managers, inspectors, and other stakeholders. The position is located at client offices, is contingent upon client approval of candidates, and may require occasional travel depending on project-specific needs. The successful candidate takes proactive ownership of project information, helps improve project tracking and document-control processes, and supports inspectors in receiving current documentation. The role also requires responsible and ethical decision-making, adherence to WSP policies and its Code of Conduct, and performance of additional responsibilities as business needs require.
Requirements
- At least 5 years of experience in utility construction, electrical construction, substations, transmission, distribution, industrial construction, or a similar construction environment.
- High school diploma.
- Previous experience in project coordination, project controls, document control, construction scheduling, or construction administration.
- Experience maintaining multiple project schedules and trackers simultaneously.
- Experience working with construction drawings, specifications, revisions, and project records.
- Proficiency with Microsoft Excel, Outlook, Teams, Word, Bluebeam, and SharePoint.
- Strong attention to detail and ability to identify discrepancies in schedules and documentation.
- Strong organizational and time-management skills.
- Ability to manage multiple priorities in a fast-paced construction environment.
- Strong written and verbal communication skills.
- Ability to work independently while coordinating with multiple stakeholders.
- Proven track record of upholding workplace safety and ability to comply with WSP health, safety, drug/alcohol, and harassment policies.
- Ability to adapt quickly to change and flexibility to work a variety of schedules and hours to meet business needs.
- Travel may be required depending on project-specific requirements.
- Candidates put forward for consideration are subject to client approval.
- Must be authorized to work in the United States.
Nice To Haves
- Experience supporting field inspectors or construction management personnel.
- Familiarity with project closeout and construction recordkeeping.
- Experience with construction scheduling or project-controls systems.
Responsibilities
- Maintain and update construction schedules based on current project information.
- Maintain inspector coverage and assignment schedules.
- Track upcoming construction activities, milestones, inspection needs, and schedule changes.
- Maintain current project drawings, specifications, revisions, and supporting construction documentation.
- Manage document control and revision/version tracking.
- Maintain organized project files in SharePoint and other applicable systems.
- Verify that required project documentation is received, complete, properly identified, and filed.
- Track outstanding documentation, action items, and information needed from project stakeholders.
- Coordinate schedule and documentation updates with Operations Managers and inspectors.
- Communicate relevant schedule changes and project-document updates to affected personnel.
- Maintain project trackers and provide regular schedule and status information to Operations leadership.
- Identify missing, outdated, duplicate, or conflicting project information and coordinate its resolution with the appropriate party.
- Assist with project closeout by ensuring required construction and inspection records are complete and organized.
- Support continuous improvement of project tracking and document-control processes.
- Coordinate with the Inspection Support & Training Coordinator so inspectors receive current documentation and project information.
- Exercise responsible and ethical decision-making regarding company funds, resources, and conduct, and comply with WSP's Code of Conduct and related policies and procedures.
- Perform additional responsibilities as required by business needs.
Benefits
- Medical, dental, vision, disability, and life benefits.
- Retirement savings benefits.
- Flexible and agile workplace model while meeting client needs.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
