Document Imaging Technician

UT Health San Antonio • San Antonio, TX

4d

About The Position

Under direct supervision, the Document Imaging Technician assists with screening and evaluating clinical documents submitted for addition to patient medical records. The role prepares, scans, and indexes patient medical record documents and supports accurate, complete document management in EpiCare and the Health Information Exchange (HIE).

Requirements

• High school diploma or GED.
• Knowledge of medical terminology, clinical documents, and electronic records applications.
• Self-motivated and directed, with ownership of deliverables and deadlines.
• Strong attention to detail and accuracy.
• Ability to work with a team to meet productivity standards.
• Ability to recognize clinical results and attach them to the correct patient, encounter, or physician order.

Responsibilities

• Prepare, scan, and index paper documents for accurate filing in the patient's electronic health record.
• Ensure received clinical documents are accurately imaged and validated against patient identification.
• Identify documents ready for scanning before beginning the imaging process.
• Verify that the appropriate patient and related documents are attached and matched before scanning.
• Prepare paper medical records and individual clinical documents for imaging, including looking up medical record numbers, removing staples and clips, repairing torn documents, and tracking received documents in an assigned format.
• Index scanned documents by entering brief, concise descriptions and selecting the appropriate document type according to department rules.
• Bundle and box imaged clinical documents with clinic identification and imaging dates in preparation for destruction.
• Validate that patient labels match the names on clinical documents to support accurate records in EpiCare and the HIE, and make corrections as needed to maintain data integrity.
• Ensure clinical documents are accurately imaged and assigned to the correct clinical department PID for billing.
• Attach laboratory, diagnostic imaging, and procedural results to the corresponding physician order in EpiCare and alert the physician of results.
• Create Health Maintenance orders in EpiCare for quality metrics and reporting.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED