Document Imaging Technician

UT Health San Antonio • San Antonio, TX

21h

About The Position

Under direct supervision, the Document Imaging Technician assists with screening and evaluating clinical documents submitted for addition to patient medical records. The role prepares, scans, and indexes patient medical record documents, ensuring they are accurately matched to patients and entered into the appropriate electronic health record locations. The technician also handles document tracking and preparation, supports data integrity, attaches results to physician orders, and creates Health Maintenance orders in EpiCare.

Requirements

• Knowledge of medical terminology, clinical documents, and electronic records applications.
• Self-motivated and directed, with ownership of deliverables and deadlines.
• Strong attention to detail and accuracy.
• Ability to work with a team to meet productivity standards.
• Ability to recognize clinical results and attach them to the correct patient, encounter, or physician order.
• High school diploma or GED.

Responsibilities

• Prepare, scan, and index paper documents for accurate filing in patients’ electronic health records.
• Ensure received clinical documents are accurately imaged and validated against patient identification.
• Identify documents ready for scanning before beginning the imaging process.
• Verify that the appropriate patient and related documents are matched before scanning.
• Prepare paper medical records and individual clinical documents for imaging, including looking up medical record numbers, removing staples and clips, repairing torn documents, and tracking received materials in an assigned format.
• Index scanned documents with brief, concise descriptions and select the appropriate document type according to department rules.
• Bundle and box imaged clinical documents with clinic identification and imaging dates in preparation for destruction.
• Validate that patient labels match the names on clinical documents to ensure accurate patient records in EpiCare and the Health Information Exchange (HIE); make corrections as needed to maintain data integrity.
• Ensure clinical documents are accurately imaged and assigned to the correct clinical department PID for billing.
• Attach laboratory, diagnostic imaging, and procedural results to the corresponding physician orders in EpiCare and alert physicians to results.
• Create Health Maintenance orders in EpiCare to support quality metrics and reporting.

Benefits

• UT SELECT medical insurance offered free for employees, with family coverage available through payroll deduction.
• Group term life insurance and basic accidental death and dismemberment insurance, with options to purchase additional coverage.
• Three dental insurance plan options through Delta Dental.
• Two vision plan options through Superior Vision Services.
• Disability insurance enrollment option.
• Flexible spending accounts for qualifying dependent care and health care expenses.
• Retirement plan eligibility through TRS or ORP, plus voluntary retirement programs.
• Front-loaded paid time off of 128 to 208 hours annually, based on years of service.
• Extended Illness Bank accrual of 8 hours per month.
• Paid family leave of up to 240 hours after six months of consecutive employment.
• Twelve paid holidays each year.
• Discounts on services, tickets, and gym membership.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED