Document Coordinator

Tutor Perini Corporation • Mount Vernon, NY

1d • $30 - $51 • Onsite

About The Position

The Construction Document Coordinator is responsible for coordinating the flow of project documentation among project teams, clients, consultants, contractors, and subcontractors. This role serves as a central point of contact for document processing, ensuring timely communication, accurate documentation, and efficient project administration.

Requirements

• High School Diploma required.
• 2-5 years of experience in construction administration, project coordination, or document management.
• Familiarity with commercial, heavy civil, transportation, utility, or infrastructure projects preferred.
• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with Procore, SharePoint and Autodesk Construction Cloud required.
• Strong document tracking and reporting capabilities.
• Excellent organizational and multitasking skills.
• Strong verbal and written communication abilities.
• Detail-oriented and process-driven.
• Ability to work effectively in a fast-paced construction environment.
• Strong customer service and stakeholder management skills.

Nice To Haves

• Associate's or Bachelor's degree in Construction Management, Engineering Technology, Business Administration, or a related discipline preferred.
• P6, Oracle Unifier, or e-Builder preferred.

Responsibilities

• Coordinate preparation, review, distribution, and filing of project documents.
• Process RFIs, submittmits, transmittals, change requests, and contract correspondence.
• Monitor document routing to ensure timely reviews and approvals.
• Maintain project tracking logs and status reports.
• Support Project Managers, Construction Managers, and field staff with document-related activities.
• Prepare meeting agendas, minutes, and project reports.
• Coordinate document submissions to clients and regulatory agencies.
• Assist in maintaining project schedules and deliverables.
• Serve as a liaison between clients, consultants, subcontractors, and project teams.
• Ensure project correspondence is distributed appropriately.
• Track action items and follow up with responsible parties.
• Facilitate information sharing among project stakeholders.
• Review documents for completeness, formatting, and compliance with project standards.
• Verify required approvals and signatures are obtained.
• Ensure consistency across project documentation packages.
• Assist with project audits and quality management procedures.
• Coordinate collection of closeout documentation.
• Assist with preparation of as-built drawings, warranties, O&M manuals, and turnover packages.
• Ensure all project records are complete prior to project closeout.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED