Program Document Controls Specialist initial 6 year multi-billion engagement

Employment Process Group • New York, NY

24d • Onsite

About The Position

ANE Consulting is hiring a Document Controls Specialist to manage and safeguard construction project documentation, including correspondence, submittals, and Requests for Information (RFIs). The specialist ensures records are accurate, accessible, properly maintained, and compliant with established project standards and document-control procedures. Using SharePoint and Project Management Information Systems (PMIS), the role supports document management processes, assists project users, provides training, and maintains consistent workflows across project teams. The position is based at 275 Atlantic Avenue in Brooklyn and follows Monday–Friday daytime hours.

Requirements

• At least 6 years of experience in project controls, project administration, or document management, including engineering or construction experience.
• Hands-on experience with SharePoint electronic document management and project reporting.
• Experience working with electronic document management systems and PMIS.
• Knowledge of document and information management throughout the project lifecycle.
• Strong proficiency with document-control IT tools, databases, and Microsoft Office applications.
• Excellent accuracy, attention to detail, data management, and written communication skills.
• Ability to prioritize competing tasks, train users, troubleshoot issues, and solve problems effectively.

Nice To Haves

• Bachelor's degree in a related field preferred.

Responsibilities

• Code, name, assign metadata to, file, and distribute project records using SharePoint and PMIS.
• Maintain accurate electronic records, correspondence, submittals, and RFIs.
• Ensure project documentation conforms to AHJV standards, processes, and workflows.
• Respond to SharePoint/PMIS user help requests and troubleshoot issues.
• Coordinate user onboarding, offboarding, and training related to document management systems.
• Maintain record retrieval, retention, and information safeguards.
• Develop and maintain document-control procedures, guidelines, and distribution lists.
• Coordinate document activity with clients, contractors, and project teams.
• Maintain electronic project records and identify opportunities to improve documentation workflows.
• Identify and resolve record-quality issues and document management challenges.
• Deliver SharePoint/PMIS training and guidance to team members.
• Provide related administrative support as required.

Benefits

• Health benefits.
• Paid vacation and sick leave.
• 10 federal holidays.
• 401(k) retirement plan with employer match.
• Opportunity to support construction project delivery through effective document control and information management.
• Collaborative work environment coordinating with clients, contractors, and project teams.
• Opportunity to apply and develop expertise in SharePoint, PMIS, and construction document management.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed