Document Controller

King and Moffatt

1d • Onsite

About The Position

King & Moffatt Building Services is seeking a Document Controller to efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management. This role involves managing the K&M project SharePoint System, coordinating project folders, and managing all project information received using appropriate software packages and client portals. The Document Controller will assist with site setup and wider responsibilities under the Project Management System, coordinate meetings, collate reports, and follow up on actions. A key part of the role is to create and maintain a robust filing and archive system, ensuring full compliance with Company policies and ISO accreditations. The position also requires maintaining site records, assisting the Health and Safety team in audit processes and recording safety documentation on SharePoint, and liaising with the Main contractor and sub-contractors on the provision of documentation. The successful candidate will take an active role in setting up, implementing, managing, and improving the document management process.

Requirements

• Previous experience within a similar, on-site, administration role.
• Proficient in using Microsoft Office 365.
• Excellent organisational skills and the ability to work on a busy site/work environment.
• Excellent written and communication skills.
• Ability to build rapport with the project team and wider professional team.
• Full drivers license.

Responsibilities

• Undertake and co-ordinate all site administration duties on a project, providing admin support to management.
• Manage K&M project SharePoint System – Coordination of project folders.
• Manage and control all project information received using the appropriate software package/system and clients' portals.
• Assist with site set up and wider responsibilities under the Project Management System.
• Co-ordinate meetings, the collation of reports and the follow-up of actions.
• Create and maintain a robust filing and archive system.
• Ensure full compliance with all Company policies and ISO accreditations.
• Maintain the site records – Weekly Progress Report.
• Assist the Health and Safety team in audit processes and to record safety documentations on Share Point.
• Liaise with Main contractor and sub-contractors Document Control or Site Admin on the provision of documentation.
• Take an active role in setting up, implementing, managing and improving the document management process.

Benefits

• Competitive salary
• Professional Development support
• Employee Assistance Program
• Health and Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed