Document Control Specialist

Cherokee Federal • San Diego, CA

18h • Onsite

About The Position

The contractor shall perform on-site document control services for Naval Hospital Camp Pendleton (NHCP) Facilities Management Department. This support will include but is not limited to storing, managing, and tracking important project documents like project plans, blueprints, vendor contracts, drawings, and preparing charts, graphs, and presentations. Performs data entry tasks when project documents need updates including converting paper documents to an electronic format. Organize and maintain Facilities Management Department document filing systems in accordance with Government standards. Analyze document control procedures and report to COR or Facilities Management Department leadership with recommendations for improvement or discussion. Manage the document database and performs self-audits of the document control system to ensure compliance with standards. Review documentation for errors and incomplete information. Use DMLLS software to maintain the organizations documents as required by DHA and NHCP policies.

Requirements

• Minimum of a High School Diploma
• 5 years of experience in administrative responsibilities with a primary focus on document management
• Extensive knowledge in MS Office Suite to include Word, Excel, PowerPoint, and Adobe
• Ability to obtain and maintain a DOD Common Access Card (CAC) and Installation and system access
• Must have experience working in military or civilian hospitals directly interfacing with clinical departments
• Knowledge and experience in Medical equipment installations in Healthcare facility settings
• Excellent oral and written communication skills
• Familiarity with environmental, safety, and hospital-specific regulations (e.g., AHA, AIA, ASHRAE, NFPA, NEC, UBC, UFC, The Joint Commission, Infection Control)
• General knowledge of hospital facility operations, including design, construction, maintenance, janitorial and grounds services, infection and weed control, and PPE use
• Excellent personal computer skills, including Microsoft Windows, Outlook, Internet, Word, Excel, and PowerPoint
• Maintain a positive professional working relationship with management, co-workers, and customers
• Must pass pre-employment qualifications of Cherokee Federal

Nice To Haves

• Experience in document control services for Naval Hospital Camp Pendleton (NHCP) Facilities Management Department

Responsibilities

• Storing, managing, and tracking important project documents like project plans, blueprints, vendor contracts, drawings
• Preparing charts, graphs, and presentations
• Performing data entry tasks when project documents need updates
• Converting paper documents to an electronic format
• Organizing and maintaining Facilities Management Department document filing systems in accordance with Government standards
• Analyzing document control procedures and reporting to COR or Facilities Management Department leadership with recommendations for improvement or discussion
• Managing the document database
• Performing self-audits of the document control system to ensure compliance with standards
• Reviewing documentation for errors and incomplete information
• Using DMLLS software to maintain the organizations documents as required by DHA and NHCP policies
• Basic computer skills and project management system (DMLSS)
• Ability to obtain and maintain a DOD Common Access Card (CAC) and Installation and system access
• Experience working in military or civilian hospitals directly interfacing with clinical departments
• Knowledge and experience in Medical equipment installations in Healthcare facility settings
• Excellent oral and written communication skills
• Familiarity with environmental, safety, and hospital-specific regulations (e.g., AHA, AIA, ASHRAE, NFPA, NEC, UBC, UFC, The Joint Commission, Infection Control)
• General knowledge of hospital facility operations, including design, construction, maintenance, janitorial and grounds services, infection and weed control, and PPE use
• Excellent personal computer skills, including Microsoft Windows, Outlook, Internet, Word, Excel, and PowerPoint
• Maintain a positive professional working relationship with management, co-workers, and customers
• Pass pre-employment qualifications of Cherokee Federal

Benefits

• Medical
• Dental
• Vision
• 401K

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED