Document Control Specialist

Spirax-Sarco Ltd. • Devens, MA

1d • $50,000 - $74,000 • Onsite

About The Position

We are in search of a dedicated and experienced Document Control Specialist to enhance our dynamic and collaborative environment. In this dual role, you will be a cornerstone of the Devens site’s Quality Management System, ensuring both robust document control and an effective, compliant site training program that supports safe, consistent, and high‑quality operations. You will play a critical role in maintaining the accuracy and integrity of controlled documentation while also acting as the Site Training Coordinator, helping ensure employees are properly trained on current procedures and quality requirements. Your work will have a direct and visible business impact supporting audit readiness, regulatory compliance, operational efficiency, and workforce capability. By connecting document changes with training needs, you will help teams adopt updates smoothly and confidently, reducing risk and enabling continuous improvement. Working closely with the Quality & Compliance Manager, department leaders, subject‑matter experts, and cross‑functional teams, you will serve as a trusted partner who brings structure, clarity, and reliability to both document and training systems. This role is ideal for someone who enjoys ownership, understands how strong systems support real‑world operations, and is motivated by ensuring people have the right information and training to do their jobs well from day one.

Requirements

• Solid, hands‑on experience in document control within a regulated or quality‑driven environment, where accuracy, consistency, and compliance are essential to day‑to‑day operations.
• Experience coordinating or supporting training programs, ensuring people are trained on current procedures and that training records are accurate and audit‑ready.
• Comfortable working within an electronic document and/or quality management system, and can adapt quickly to established tools, workflows, and governance expectations.
• Understand how document control and training systems support regulatory compliance, customer confidence, and operational effectiveness, even if your experience comes from a different regulated industry.
• Communicate clearly and professionally, enabling you to work effectively with subject‑matter experts, supervisors, and cross‑functional teams.
• Highly organized and detail‑oriented, able to manage multiple priorities while maintaining accuracy and follow‑through.
• Confident working independently, taking ownership of document and training processes while knowing when and how to escalate issues collaboratively.
• Comfortable supporting internal and external audits, responding to questions with clarity and demonstrating system effectiveness.
• Approach problems with a continuous‑improvement mindset, looking for practical ways to simplify, strengthen, and sustain document and training processes.
• Bring a collaborative, service‑oriented attitude, recognizing that strong systems enable others to perform their roles safely and effectively.

Nice To Haves

• Experience in a highly regulated manufacturing environment (e.g., medical device, aerospace, automotive, pharmaceutical, food, packaging, or similar).
• Familiarity with linking document changes to training requirements within a formal quality system.

Responsibilities

• Ensure the accuracy, integrity, and availability of controlled documentation, enabling teams across the Devens site to operate safely, efficiently, and in compliance with regulatory and customer requirements.
• Manage and continuously strengthen the site’s document control and training systems, directly supporting audit readiness, quality performance, and business continuity.
• Act as a key partner to Quality, Manufacturing, Engineering, and Supply Chain teams, coordinating documentation and training activities that keep operations aligned and effective.
• Serve as the Site Training Coordinator, ensuring employees are trained on current procedures and quality requirements, and that training status is visible, accurate, and audit‑ready.
• Connect document changes to training needs, helping the organization smoothly implement updates while minimizing risk and disruption.
• Support internal, customer, and third‑party audits, confidently responding to documentation and training‑related inquiries and demonstrating system effectiveness.
• Provide guidance and coaching to subject‑matter experts and document owners, enabling clear, consistent, and compliant documentation across functions.
• Monitor and improve document and training performance indicators, using data to drive timely reviews, approvals, and continuous improvement.
• Collaborate closely with the Quality & Compliance Manager, acting as a trusted site‑level expert in document control and training governance.
• Contribute to continuous improvement initiatives, strengthening processes that support operational excellence, scalability, and regulatory confidence.
• Play a visible role in supporting customer trust, ensuring that documentation and training consistently reflect the high standards expected of the Devens site.
• Other duties as assigned

Benefits

• Robust Retirement Plan: Benefit from a 5% employer 401K contribution, plus a 50% match on up to 3% of your contributions for added financial security, empowering your financial security.
• Comprehensive and Supportive Parental Leave: Experience our inclusive, gender-neutral parental leave policy, offering 16 weeks at 100% pay. Upon your return, enjoy a gradual transition with a unique 80% work schedule while still receiving 100% of your pay for the first 6 months, ensuring a balanced reintegration into the workplace.
• Fertility Assistant Program: Fertility Benefits to support you on your journey to building a family. It may include IVF, genetic testing, and other fertility-related services.
• Generous Time Off: Enjoy ample time off to recharge and attend to life's circumstances with generous vacation and well-being day, 9 observed holidays, 1 floating holiday day, up to 15 caregiver days, and 80 hours of annual sick leave.
• Community Engagement Opportunities: Make a difference with 3 paid volunteer days each year, encouraging you to give back to the community and causes you care about.
• And Many More Benefits: Such as an offering of 3 healthcare plans with HSA contributions along with other benefits designed to support your well-being and professional growth. We invite you to explore all the ways we strive to create a fulfilling and rewarding work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed