Document Control Specialist (Construction)

KSI•Tempe, AZ

10d•$55,000 - $65,000•Onsite

About The Position

A well-established general contractor is seeking a highly organized and detail-oriented Document Control Specialist to manage and track critical project and contract documentation. This role is essential to ensuring accuracy, compliance, and timely execution of key project documents. This is a highly collaborative, hands-on role that works closely with the Assistant Controller and accounting team to ensure accurate billing, financial workflows, and project documentation.

Requirements

Experience in construction project coordination/admin support, including contracts, subcontracts, document control / coordination, tracking systems, logs, or spreadsheets.
Strong organizational and administrative skills
High attention to detail and accuracy
Ability to manage multiple priorities and follow through consistently
Proficiency in Microsoft Office (Excel, Word) and document tracking systems

Nice To Haves

Experience with document control, contracts, or construction administration preferred
Experience with DocuSign or similar platforms is a plus

Responsibilities

Manage the full lifecycle of project documentation including: Subcontracts, Purchase Orders, Subcontract Change Orders, Owner Change Order Requests and Change Orders
Draft and prepare documents for internal and external use
Coordinate and obtain approvals to proceed
Maintain and update document logs and tracking systems
Distribute document packages and manage execution via DocuSign
Track status of all outstanding documents and follow up proactively
Ensure fully executed documents are properly logged and archived
Distribute finalized documents to internal teams and stakeholders
Maintain accuracy and organization across all document workflows