Document Control Specialist - Bowling Green, OH

M.C. Dean, Inc • Bowling Green, OH

23h • Onsite

About The Position

The Document Control Specialist is responsible for managing all project documentation within a fast-paced, highly coordinated data center construction environment. This role ensures all drawings, submittals, RFIs, specifications, and turnover packages are accurate, version-controlled, and compliant with META and GC standards. This role is critical to ensuring that field, engineering, and client teams are aligned using the most current project documentation.

Requirements

• 4+ years of document control experience in construction, preferably on data center or mission-critical projects with High School Diploma.
• Direct experience with Autodesk Construction Cloud (ACC) or similar cloud based construction management platforms.
• Strong understanding of submittal processes
• Strong understanding of construction drawings and specifications
• Strong understanding of Construction Change Directives (CCD)
• Strong understanding of Architectural Supplemental Instruction (ASI)
• Experience managing high-volume document environments across multiple teams

Nice To Haves

• Experience supporting hyperscale data center projects or complex mission critical infrastructure.
• Familiarity with BIM/VDC workflows and model-based deliverables
• Experience coordinating low voltage, electrical, and mechanical scopes
• Prior use of AI tools in construction workflows

Responsibilities

• Maintain full control of all project documentation within Autodesk Construction Cloud (ACC) and/or client-required platforms
• Manage and track IFC drawing sets, shop drawings, and as-built documents
• Manage and track specifications, submittals, RFIs, ASIs, and change orders
• Ensure strict version control, naming conventions, and folder structure compliance
• Coordinate distribution of updated documents to field and project teams
• Update Infralink with the latest project documentation for the use in manufacturing and on the project construction site.
• Administer and manage document workflows within ACC Docs and Build modules
• Maintain issue logs, version histories, and approval workflows
• Maintain drawing comparison tracking and revision histories
• Ensure all documents are properly uploaded, categorized, and accessible
• Support coordination between Engineering / VDC teams, Field operations, General Contractor and client teams, and Trade Subcontractors (Mechanical, Electrical, & Connectivity)
• Validate that all teams are working from the latest issued documents in ACC environments
• Maintain and update the project submittal register and tracking logs
• Coordinate submittal workflow from creation through approval and closeout
• Track review cycles and enforce turnaround timelines
• Ensure all deliverables meet client format and compliance requirements
• Support procurement and engineering coordination tied to submittals
• Perform detailed QA/QC checks on all outgoing document packages, verifying correct revisioning and labeling, ensuring completeness of drawing sets and references, and identifying inconsistencies prior to client/GC submission
• Validate document packages align with project milestones (30/60/90/IFC)
• Compile complete turnover packages including as-built drawings, test reports and commissioning documentation, and O&M manuals and manufacturer documentation
• Ensure documentation meets customer closeout standards and acceptance criteria
• Utilize AI tools (e.g., Copilot, ACC AI features, or equivalent) in daily workflows to automate document tracking and status reporting, perform document reviews (naming compliance, completeness checks, error detection), generate logs, summaries, and reports (submittals, RFIs, issues), and identify inconsistencies across document sets (drawings, specs, schedules)
• Leverage AI to improve efficiency of document processing, accuracy of QA/QC reviews, and turnaround time for deliverables

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED