Document Control Manager

mcfa • Newark, NJ

10d • Onsite

About The Position

mcfa is seeking an experienced Document Control Manager for its growing Transportation and Infrastructure practice. The role provides professional and efficient support and management of a team of Document Controllers, ensuring document control activities and deliverables are completed accurately and on time. Activities include receiving, quality-controlling, categorizing, processing, tracking, and archiving documents according to project classification and organization systems and agency policies. Submittals are processed through Trimble Unity Construct (TUC, formerly eBuilder).

The manager will oversee document control across multiple concurrent projects and contracts, supporting project teams and managing a large volume of submissions and tasks in a fast-paced environment. The position is co-located with the project team at Newark Liberty International Airport and requires on-site work five days per week.

mcfa is a professional services firm in the Architecture/Engineering/Construction industry serving public and private sector clients in the Mid-Atlantic region. Its services include Strategy, Planning, Program Management, and Construction Management. Its mission is “Inspiring People and Places through Project Leadership and Project Development,” and its stated core values are Love, Entrepreneurial, Accountability, Delight, and Stretch.

Requirements

• Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field.
• At least five years of professional experience as a Document Control Manager and three years of prior experience as a document controller in engineering and/or construction.
• Demonstrated ability to manage multiple projects simultaneously.
• Proven experience managing large-scale infrastructure projects.
• Experience with Bluebeam Revu, Adobe Acrobat, and Microsoft SharePoint.
• Proficiency in Trimble Unity Construct (TUC/e-Builder) and Microsoft Office Suite.
• Knowledge of records management and retention concepts, procedures, and standards.
• Excellent verbal and written communication, interpersonal, and organizational skills.
• Detail-oriented, with strong analytical and problem-solving skills.
• Ability to analyze data, identify and resolve problems, produce clear and concise reports identifying key issues, multitask, and prioritize work.
• Experience in conflict resolution and negotiation.
• Strong leadership skills and ability to work cross-functionally as part of a large team.
• Willingness to mentor and support junior team members.
• Flexibility to adapt to changing project needs and priorities.

Nice To Haves

• Understanding of Port Authority of New York and New Jersey (PANYNJ) policies and procedures.
• Previous experience in the transportation sector.
• Experience with engineering, architectural, design, and construction documents, such as plans, drawings, technical specifications, and environmental documentation.

Responsibilities

• Manage and lead a team of document controllers to ensure timely, high-quality submittals and support for project teams.
• Monitor and control the team’s handling of incoming and outgoing submittals, including naming conventions, reviews, responses and dispositions, correspondence, and other submissions through the appropriate TUC processes.
• Ensure documents are stored, managed, and accessible to authorized personnel in a timely manner and in accordance with agency document control and record retention policies.
• Perform quality assurance and quality control of the team’s tasks and deliverables and audit document repositories to maintain standards.
• Lead and support the development of document control procedures and processes.
• Coordinate and collaborate with internal and external team members on document control needs while balancing contractual obligations with parties’ requirements and priorities.
• Proactively resolve issues and communicate and report progress and concerns to management and project stakeholders.
• Guide document controllers on corrective-action strategies and continuous improvement in efficiency and customer service.
• Ensure program compliance with document control policies, procedures, and processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager