Document Control Manager

mcfa • Newark, NJ

2d • $104,400 - $114,400 • Onsite

About The Position

mcfa is seeking an experienced Document Control Manager to join its growing Transportation and Infrastructure practice. The role manages and supports a team of Document Controllers to ensure document-control activities and deliverables are completed accurately and on time. Responsibilities include receiving, quality-controlling, categorizing, processing, tracking, and archiving documents using project classification and organization systems and in accordance with agency policies. Submittals are processed through Trimble Unity Construct (TUC, formerly eBuilder).

The successful candidate will be organized and detail-oriented, communicate effectively, and manage multiple concurrent projects or contracts and a high volume of submissions and tasks in a fast-paced environment. The position is co-located with the project team at Newark Liberty International Airport and requires on-site work five days per week.

Requirements

• Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field.
• At least five years of professional experience as a Document Control Manager and three years of prior experience as a document controller in engineering and/or construction.
• Demonstrated ability to manage multiple projects simultaneously.
• Experience managing large-scale infrastructure projects.
• Experience with Bluebeam Revu, Adobe Acrobat, and Microsoft SharePoint.
• Proficiency in Trimble Unity Construct (TUC/e-Builder) and Microsoft Office Suite.
• Knowledge of records-management and retention concepts, procedures, and standards.
• Excellent verbal and written communication, interpersonal, and organizational skills.
• Detail-oriented approach.
• Strong analytical and problem-solving skills, including analyzing data, identifying and resolving problems, producing clear and concise reports of key issues, multitasking, and prioritizing work.
• Experience in conflict resolution and negotiation.
• Strong leadership skills and ability to work cross-functionally as part of a large team.
• Willingness to mentor and support junior team members.
• Flexibility to adapt to changing project needs and priorities.

Nice To Haves

• Understanding of Port Authority of New York and New Jersey (PANYNJ) policies and procedures.
• Previous transportation-sector experience.
• Experience with engineering, architectural, design, and construction documents, such as plans, drawings, technical specifications, and environmental documentation.
• Transportation-sector experience, which is preferred for large-scale infrastructure project management experience.

Responsibilities

• Manage and lead a team of document controllers to ensure timely, high-quality completion of submittals and support for project teams.
• Monitor and control the team's handling of incoming and outgoing submittals, including naming conventions, reviews, responses and dispositions, correspondence, and other submissions through the appropriate TUC processes for each project.
• Ensure documents are stored, managed, and accessible to authorized personnel in a timely manner and in accordance with agency document-control and record-retention policies.
• Perform quality assurance and quality control of the team's tasks and deliverables, and audit the repository to maintain its standards.
• Lead and support development of document-control procedures and processes.
• Coordinate and collaborate with internal and external team members on document-control needs while balancing contractual obligations and the requirements and priorities of all parties.
• Proactively resolve issues and communicate and report progress and issues to management and project stakeholders.
• Guide document controllers on corrective-action strategies and continuous improvement in efficiency and customer service.
• Ensure program compliance with document-control policies, procedures, and processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager