Document Control Manager

Turner & Townsend • Philadelphia, PA

6d

About The Position

Turner & Townsend is hiring a Document Control Manager to implement and maintain document control processes for an owner-operator and support document workflows and delivery for a capital project. The role oversees document control, cataloging, change control, archival requirements, and the flow of documents from the PMC and other sources. It manages interfaces and workflows connected to the PMC’s electronic document management system (EDMS), develops and maintains a project SharePoint-based system, manages transmittals and workflow responses, and trains team members on processes and document control software as needed. The position’s market sectors include Commercial Real Estate and Life Sciences, and the stated project/program size is at least $1 billion. On-site presence and requirements may change depending on client needs. SOX control responsibilities may also be part of the role where applicable.

Requirements

• Minimum 6–7 years of relevant work experience.
• Proficiency in Microsoft 365 products.
• Proficiency using spreadsheet tools to manage large amounts of data.
• Strong electronic document management system (EDMS/DMS) experience.
• Understanding of construction documentation.
• Excellent communication skills.

Nice To Haves

• A bachelor’s degree in business administration or a related field is preferred.
• Experience with Power BI, Data Studio, Tableau, or an equivalent program for data analytics and data visualization.
• Prior experience managing people.
• AACE or PMI certification (preferred).
• Experience with SharePoint, Google Drive, and standard PMS systems.

Responsibilities

• Implement and maintain document control processes to meet owner-operator requirements for document control, cataloging, change control, and archiving.
• Support workflows and delivery of required documents for a capital project, overseeing document flow and management from the PMC and other sources.
• Manage interfaces with parties involved with the PMC’s EDMS and ensure workflows and distribution matrices support accurate, fast, and efficient information sharing.
• Identify and mitigate obstacles as necessary.
• Develop and maintain the project SharePoint-based system and ensure documentation is managed properly.
• Manage transmittals from the PMC’s EDMS and coordinate workflow responses for the WLNG team, along with associated tasks.
• Train team members in processes and document control software as necessary.
• Adhere to SOX control responsibilities where applicable.

Benefits

• A flexible working environment that supports work-life balance.
• An inclusive environment and equal opportunity employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level