Document Control & Expediting Manager, Central Texas Major Market

REXEL • Round Rock, TX

10d

About The Position

Rexel USA is seeking a Document Control & Expediting Manager to join its team in Round Rock, Texas. The role oversees documentation, data, and submittal processes for major industrial electrical distribution projects, ensuring contract compliance, version control, timely submittals and approvals, and material delivery aligned with project schedules. The manager coordinates document flow and material expediting among internal teams, manufacturers (OEMs), and customers, and supports accurate billing and reporting through customer portals.

The role includes maintaining project records and document logs, reviewing contract requirements, managing revisions and close-out documentation, and coordinating submittal approvals. It also serves as a liaison among purchasing, OEMs, project teams, logistics, warehouses, and customers to monitor orders, identify delivery risks, and keep projects on schedule. The manager supports customer portal billing workflows, standardizes procedures, conducts audits, contributes to quality management initiatives, and guides project coordinators or support staff.

The position is based in Round Rock, Texas. Occasional travel to offsite locations is indicated. Rexel USA describes itself as an electrical products and supplies distributor operating through more than 460 warehouse storefront locations across the United States.

Requirements

• At least 5 years of experience in document control, expediting, or project coordination; ideally in electrical distribution, industrial construction, or OEM supply environments.
• Bachelor's degree required.
• Familiarity with EPC project documentation, industrial construction workflows, and electrical distribution materials.
• Demonstrated experience managing complex documentation requirements across multiple projects and customers.
• Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook, and document control software such as SharePoint, Aconex, Procore, Asite, or similar.
• Working knowledge of ERP systems such as SAP, Epicor, JD Edwards, or similar.
• Working knowledge of supply chain and logistics principles, including purchase order management and expediting cycles.
• Experience with customer billing portals and compliance systems such as Ariba, Coupa, or Oracle iSupplier.
• Exceptional attention to detail and organizational skills.
• Strong communication and coordination abilities across multiple teams and stakeholders.
• Ability to manage multiple priorities and deadlines in a fast-paced, project-driven environment.
• Analytical problem-solving skills and proactive risk management.
• Professional demeanor and customer-focused approach.

Nice To Haves

• Degree in Business Administration, Supply Chain Management, Engineering, or a related field.
• Experience in electrical distribution, industrial construction, or OEM supply environments.

Responsibilities

• Manage project documentation in accordance with contract requirements, customer specifications, and internal quality standards.
• Create, issue, and maintain project documentation logs, including submittals, RFIs, transmittals, drawings, O&M manuals, and test reports.
• Track document revisions and maintain accurate, current records accessible to project stakeholders.
• Review contract documentation to identify deliverables, milestones, and compliance requirements.
• Coordinate with Project Managers and Sales Teams to meet customer and OEM submittal and documentation requirements.
• Ensure adherence to document retention policies and prepare proper project close-out documentation.
• Liaise with internal purchasing, OEMs, and project teams to monitor and expedite material orders.
• Develop and maintain expediting logs covering order status, production milestones, inspections, and shipment details.
• Identify potential delays and implement mitigation plans to keep projects on schedule.
• Coordinate with logistics and warehouse teams on inbound deliveries, receiving, and material readiness for job-site delivery.
• Prepare regular expediting reports communicating status and risks to stakeholders.
• Coordinate with customer document control teams and project engineers on submittal review, approvals, and revisions.
• Manage OEM documentation deliverables, including drawings, data sheets, and QA/QC certifications.
• Support technical alignment between project specifications, OEM documentation, and customer submittal requirements.
• Maintain relationships with OEM partners and serve as a point of contact for documentation and expediting matters.
• Manage project documentation and billing processes through customer portals.
• Upload and track invoices, submittals, and project updates in accordance with customer digital workflows.
• Ensure required documentation accompanies billing submissions to prevent payment delays.
• Monitor portal notifications for action items, rejections, and additional documentation requirements.
• Implement standardized document control and expediting procedures across projects.
• Conduct periodic audits of documentation and expediting performance to support continuous improvement.
• Support ISO or quality management system initiatives through structured documentation and reporting.
• Train and guide project coordinators or support staff on document control best practices.
• Perform other duties as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term and long-term disability insurance
• 401(k) with employer match
• Paid vacation and sick time
• Paid company holidays and flexible personal days
• Tuition reimbursement
• Health and wellness programs
• Flexible spending accounts
• Health savings accounts
• Commuter transit benefits
• Optional pet insurance, legal assistance, critical illness, home and auto insurance
• Employee discount programs
• Professional training and development programs
• Career advancement opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level