Document Control Coordinator

NOV Inc. • Cedar Park, TX

13h • Onsite

About The Position

The Quality Assurance Documentation Coordinator supports the Quality department by managing the creation, revision, filing, and distribution of quality-related documentation. The role ensures records are accurate, confidential, and readily accessible while adhering to state, federal, and ISO requirements. Work includes preparing customer data books, handling certifications, maintaining electronic and physical records, and supporting the quality assurance program through effective communication and problem solving. The coordinator works closely with engineering, production, and warranty teams to compile data books, certifications, and non-conformance reports. This is an onsite position.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in document control, quality assurance, or a related administrative role.
• Knowledge of ISO quality standards and document management procedures.
• Excellent written and verbal communication skills in English.
• Proficiency with document management software, Microsoft Office Suite, and electronic filing systems.
• Ability to maintain the confidentiality of sensitive records.
• Detail-oriented, with strong organizational and time-management skills.
• Problem-solving mindset and ability to work independently.
• Commitment to adhering to safety and environmental regulations.

Nice To Haves

• Associate’s degree or higher in a related field.
• Familiarity with NDE, material, and heat-treatment certification documentation.

Responsibilities

• Review, scan, electronically file, compile, and publish quality documents in accordance with company procedures.
• Assist in writing, formatting, and maintaining technical and quality system documentation.
• Prepare customer Data Books in electronic and physical formats and compile required NDE, material, and heat-treatment certifications.
• Verify, scan, and file quality-related documents, ensuring proper electronic storage and confidentiality.
• Retrieve archived files and return them to appropriate storage locations as needed.
• Support data gathering, tracking, and communication for non-conforming products, warranty claims, and NCRs.
• Perform transactions in multiple software systems while maintaining accurate revision control.
• Proactively identify and resolve documentation issues with minimal supervision.
• Ensure compliance with state and federal law, the ISO Quality Program, company policies, and safety and environmental regulations.
• Perform other work-related tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED