Document Control Admin - Engineering Dept

Saulsbury Industries • Odessa, TX

7d • Onsite

About The Position

The Document Control Admin supports the Engineering Department by creating and maintaining engineering document files and managing high-volume client and vendor documentation. The role tracks and schedules procured documents, maintains document control reports and logs, and supports efficient document workflows through engineering review and return of comments. The position also adapts to client document control systems, manages project FTP sites, and creates project job books.

Additional duties include supporting Engineering office administration, such as ordering and distributing supplies, maintaining office maps and phone lists, setting up and taking down luncheons, distributing mail, supporting copiers and the copy room, and assisting with manual check requests for the Odessa, Abilene, and Houston offices. The employee must be willing to cross-train in other areas of Engineering Administration as directed. This is a full-time, in-office position in Odessa, Texas.

Requirements

• High School Diploma or GED.
• Valid Driver's License.
• Drug screen and background check required.
• Ability to lift, bend, stoop, sit, stand, and reach for extended periods of time.
• Ability to prioritize and demonstrate initiative.
• Attention to detail, accuracy, and ability to handle pressure.
• Computer literacy and competence using MS Word, Excel, PowerPoint, and Outlook.
• Knowledge of clerical and administrative procedures and systems, including filing and recordkeeping.
• Knowledge and ability to operate standard office equipment.
• Solid communication skills, professional attitude, and ability to work harmoniously with others.
• Strong organizational skills, including alphabetization and numerical filing.
• Ability to work independently and excellent time management skills.

Nice To Haves

• One to three years of oil and gas industry experience preferred.
• Familiarity with equipment used in process plants; field or vendor experience is a plus.
• Some overtime may be required with management approval.

Responsibilities

• Create and maintain engineering project electronic file structures for documents received from clients and vendors.
• Track and schedule procured client and vendor documentation.
• Create and maintain document control reports and logs for required engineering projects.
• Maintain the workflow of vendor and client documents through internal engineering review and return engineering comments to vendors or the project engineering team when applicable.
• Adapt to client document control systems.
• Create and issue project job books for required projects.
• Identify workflow delays or issues and report them to the Supervisor.
• Manage the Saulsbury Engineering FTP site for required projects.
• Assist with ordering, organizing, and distributing Engineering office supplies.
• Assist in creating and managing Houston Engineering office maps and phone lists.
• Assist with setting up and taking down Engineering luncheons.
• Assist with distributing Houston Engineering office mail.
• Assist with Engineering copiers, paper, and the copy room.
• Assist the lead with manual check requests for the Odessa, Abilene, and Houston offices.
• Cross-train in other areas of Engineering Administration as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED