Document Control Admin - Engineering Dept

Saulsbury • Odessa, TX

8d • Onsite

About The Position

Saulsbury Industries is hiring a Document Control Admin for its Engineering Department in Odessa, Texas. This is a full-time, in-office role responsible for creating and maintaining engineering document files and managing a high-volume workload in a team environment. The position tracks, maintains, and schedules procured client and vendor documents, supports their efficient flow through internal engineering review, and identifies workflow delays or issues for the supervisor. The role also provides general administrative support to Engineering, including office supplies, maps and phone lists, luncheons, mail, copiers, and manual check requests.

Requirements

• High School Diploma or GED.
• Valid driver's license.
• Drug screen and background check required.
• Ability to lift, bend, stoop, sit, stand, and reach for extended periods.
• Ability to prioritize and demonstrate initiative.
• Attention to detail, accuracy, and ability to handle pressure.
• Computer literacy and competence with MS Word, Excel, PowerPoint, and Outlook.
• Knowledge of clerical and administrative procedures and systems, including filing and recordkeeping.
• Knowledge of and ability to operate standard office equipment.
• Solid communication skills, a professional attitude, and ability to work harmoniously with others.
• Strong organizational skills, including alphabetization and numerical filing.
• Ability to work independently and excellent time-management skills.
• Some overtime may be required with management approval.

Nice To Haves

• One to three years of oil and gas industry experience is preferred.
• Familiarity with equipment used in process plants; field or vendor experience is a plus.

Responsibilities

• Create and maintain electronic file structures for engineering project documents received from clients and vendors.
• Track and schedule procured client and vendor documentation.
• Create and maintain document control reports and logs for required engineering projects.
• Maintain efficient workflow of vendor and client documents through internal engineering review and return engineering comments to vendors or the project engineering team for further action when applicable.
• Adapt to client document control systems.
• Create and issue project job books for required projects.
• Identify workflow delays or issues and report them to the Supervisor.
• Manage the Saulsbury Engineering FTP site for required projects.
• Assist with ordering, organizing, and distributing Engineering office supplies.
• Assist with creating and managing Houston Engineering office maps and phone lists.
• Assist with setting up and taking down Engineering luncheons.
• Assist with distributing mail in the Houston Engineering office.
• Assist with Engineering copiers, paper, and the copy room.
• Assist the lead with manual check requests for the Odessa, Abilene, and Houston offices.
• Cross-train in other areas of Engineering Administration as directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED