Document Control Coordinator (Admin)

Aston Carter • West Greenwich, RI

2d • $25 - $30 • Hybrid

About The Position

The Document Control Coordinator will provide dedicated support for the Next Gen project, focusing on document archival, records organization, and vault transition activities. The role supports preparing and transferring documentation to off-site storage and establishing and organizing new DMS vault space. The position is a contract role based in West Greenwich, Rhode Island, with a hybrid workplace arrangement.

Requirements

• Strong attention to detail and organizational skills.
• Ability to accurately manage and track large volumes of documentation.
• Comfort with hands-on records management and administrative activities.
• Ability to follow established procedures and work independently with appropriate direction.

Nice To Haves

• Prior document control, records management, administrative, or regulated-industry experience.

Responsibilities

• Prepare, organize, box, and track documentation for archival and transfer to Iron Mountain.
• Create and maintain required archive documentation packages.
• Support moving eligible records from existing vault space to free capacity for Next Gen activities.
• Assist with transferring and organizing documentation between on-site vault locations.
• Maintain accurate tracking and organization of records throughout document moves and archival activities.
• Perform routine document control and administrative activities supporting the Next Gen project.
• Follow applicable procedures and documentation practices when handling controlled records.
• Escalate documentation, tracking, or record-handling issues as identified.

Benefits

• Medical insurance, if eligible.
• Dental insurance, if eligible.
• Vision insurance, if eligible.
• Critical Illness, Accident, and Hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life insurance and AD&D coverage for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off/leave, including PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed