Division Administrative Officer
About The Position
The Department of Design & Construction’s Safety & Site Support (SSS) Division is seeking a Division Administrative Officer (DAO) to provide high-level administrative and operational support to Division leadership and staff. The role’s primary areas of responsibility are human resources, recruitment, workforce coordination, and administrative oversight. The DAO leads and coordinates the Division’s recruitment and personnel activities, advises managers and staff on HR policies and procedures, and liaises with other Agency divisions. The position also supports Division operations by preparing and reviewing documents and other materials, monitoring administrative processes, identifying issues and opportunities for improvement, and ensuring compliance with applicable Agency policies, procedures, and requirements. Educational credentials must be from an accredited institution recognized by the U.S. Department of Education. Foreign credentials require independent equivalency verification from an approved evaluation service. Applicants must submit an application through NYC Government Jobs by searching for the listed job title or job ID. Applications should not be submitted through Employee Self-Service, or sent directly to DDC by email, mail, or fax.
Requirements
- A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities related to the duties; or high school graduation or equivalent and six years of such experience; or equivalent education and/or experience.
- All candidates must have at least one year of qualifying experience in community work or community-centered activities.
- Educational credentials must be from a U.S. Department of Education-recognized accredited institution; foreign credentials require independent equivalency verification from an approved evaluation service.
Responsibilities
- Monitor recruitment activity and routinely update senior leadership.
- Maintain hiring communications with hiring and interview teams.
- Schedule interviews and manage the personnel onboarding process.
- Prepare personnel action requests for Division head approval and submission to HR.
- Update and maintain the vacancy and personnel action request log.
- Coordinate and assist with hiring pools and recruitment initiatives and events.
- Liaise with Technology & Innovation, Operations, and Facilities Management regarding staff placement and relocation.
- Coordinate Division training and staff development needs.
- Provide high-level administrative support, including preparing and reviewing documents, correspondence, reports, presentations, and other materials.
- Monitor administrative processes, identify issues and opportunities for improvement, and ensure compliance with applicable Agency policies, procedures, and requirements.
