Administrative Officer

Veterans Health Administration•Houston, TX

3d•Onsite

About The Position

This position is in the Office of Pathology & Laboratory Medicine Service Line (PLMS). The Administrative Officer serves as an advisor, analyst, and planner for administrative and clinical laboratory processes, operational workflows, and staffing. The position is responsible for designing, developing, implementing, and evaluating ongoing PLMS operations and making recommendations for improvement. The role advises PLMS leadership on matters affecting health care delivery, analyzes complex administrative and management issues in the VA system, and contributes to significant policy and management decisions. It administers programs and policies involving human resources, equipment, space, time and attendance, procurement, travel, personnel actions, regulatory compliance, and correspondence. The position is onsite, not virtual. The work schedule is Monday through Friday, either 7:30 a.m.–4:00 p.m. or 8:00 a.m.–4:30 p.m., subject to change based on facility needs. The work is generally sedentary but includes walking, standing, bending, reaching, and carrying light to medium loads.

Requirements

U.S. citizenship.
For current or former federal employees subject to time-in-grade requirements: 52 weeks at GS-07 for a GS-09 position.
One year of specialized experience equivalent to at least GS-07, such as gathering and analyzing data and presenting it to diverse audiences; providing timekeeping support and using the VATAS system; using government credit and purchase cards; analyzing management practices to improve organizational effectiveness and performance; or performing employee and labor relations and equal employment opportunity tasks.
Alternatively, a related master's or equivalent graduate degree, two full years of progressively higher-level graduate education leading to such a degree, or an LL.B. or J.D. demonstrating the knowledge and skills needed for the work.
A combination of qualifying graduate education and specialized experience may be used, with education beyond the first year or 18 semester hours combined with experience to meet the requirements.
Submit transcripts if qualifying based wholly or partly on education; foreign education requires a Certificate of Foreign Equivalency.
Complete the required application, questionnaire, online assessment, and onboarding steps.
Register with Selective Service if male and born after December 31, 1959.
Subject to background/security investigation.
Participation in the seasonal influenza vaccination program is required for VA Health Care Personnel.
Serve a one-year probationary period or two-year trial period, as applicable.
Meet the announcement's requirements by its closing date, October 27, 2026.

Responsibilities

Advise the Service Line Executive, Business Manager, and Laboratory Manager on issues affecting health care delivery in PLMS.
Analyze complex administrative and management problems arising from the VA system's broad missions and changing program priorities.
Contribute to top-management policy and decision-making processes affecting PLMS sections.
Lead administration of programs involving equal employment opportunity, merit promotion, labor-management relations, and position management.
Establish human resources, equipment, and space policies for unique or complex organizational needs.
Certify service time and attendance and administer fee-basis staff, residents, and professional clinical and administrative staff.
Submit procurement packages to contracting through eCMS.
Administer PLMS travel and outside activities for remuneration by full-time and part-time physicians, ensuring compliance with regulations and procedures.
Prepare and process Professional Standards Board actions, proficiency ratings, promotions, and personnel actions.
Ensure compliance with legal requirements related to licensure, credentialing, privileging, and hiring non-citizen physicians.
Initiate and respond to administrative correspondence, including correspondence from patients, staff, and Congress.
Develop and implement policies established by the Service Line Executive, Business Manager, and/or Laboratory Manager.