Administrative Officer

National Park Service•Carlsbad, NM

5d•Onsite

About The Position

The Administrative Officer serves with the National Park Service in the Superintendent’s Office at Carlsbad Caverns National Park. The position provides advice and direction on administrative functions, oversees business systems and administrative services, and supports the Superintendent and Division Chiefs in park-wide planning, program management, and budgeting. The officer supervises the park’s business management and administration staff and oversees budget and financial management, payroll and timekeeping, collections and payments, internal controls and audits, travel services, planning, human resources, acquisition and property management, agreements, and information management. The officer also serves as the point of contact for the Operations Formulation System (OFS) and conducts complex business and administrative studies to identify management problems and develop solutions. The position is classified at GS-13, with a stated salary range of $106,437 to $138,370. First-time Federal hires normally start at Step 1. Overnight travel away from home may be required up to one night per month. A government charge card must be obtained and maintained for travel and purchase authority. Work is primarily indoors in an office setting, with some extended walking through facilities, carrying light items, or driving. Telework is suitable only during an emergency or natural disaster. The position may require on-call work, evenings, weekends, holidays, overtime, and shift work.

Requirements

Must be a U.S. Citizen or National.
Must meet the GS-13 qualification requirement of at least one full year of specialized experience equivalent to GS-12 in Federal service, obtained in the public or private sector.
Specialized experience must include experience relevant to providing administrative and business services; supervising administrative staff; advising on budget and financial management; coordinating procurement, property management, information technology, and human resources needs; and developing solutions to complex administrative matters.
Must meet applicable time-in-grade requirements if a current Federal employee.
Resume must state hours worked per week; current Federal employees may need to submit a non-award SF-50 to validate work schedule and qualifying experience.
Must possess and maintain a valid driver’s license throughout employment.
Must complete training and obtain and maintain a government credit card with travel and purchase authority.
Must submit a financial disclosure report within 30 days of appointment.
Appointment is subject to a background investigation and favorable adjudication; E-Verify employment verification must be passed.
Males born after December 31, 1959, must be registered for Selective Service.
Must participate in Direct Deposit.
May be required to serve a one-year probationary period or two-year trial period; the supervisory role may also require completion of a supervisory probationary period.
Must be able to meet the position’s physical demands, which may include extended walking, carrying light items, and driving.
Education cannot be substituted for experience.

Responsibilities

Provide reliable advice on administrative functions to the Superintendent and Division Chiefs, and arrange or direct specialist, technical, and clerical support for management and employees.
Plan, analyze, and monitor park-wide plans, programs, procedures, operating policies, internal controls, and program goals.
Monitor the park’s business systems to support mission success.
Advise on and supervise day-to-day budget and financial management to keep park revenues and spending in balance.
Participate as a member of the park leadership team in formulating and annually updating program management plans and associated budgets.
Direct budget and financial management staff in establishing or modifying account structures, tracking expenditures and obligations, and reviewing accounts to alert managers to problems.
Oversee payroll and timekeeping, bills of collection, third-party drafts, invoice payments, internal controls and audits, travel services, planning, human resources management, acquisition and property management, agreements, and information management.
Supervise park business management and administration staff, recruit and hire subordinate staff under merit staffing procedures and equal employment opportunity guidelines, and serve as the point of contact for the Operations Formulation System (OFS).
Design and conduct complex business and administrative studies and propose solutions to significant management problems.