Administrative Officer

U.S. Army Corps of Engineers • Saint Louis, MO

5d

About The Position

Serves as Administrative Officer for the District Command Group and General & Administrative staff offices. Evaluates administrative systems, identifies inefficiencies, and develops or modifies standard operating procedures to provide responsive, high-quality support aligned with mission goals. The role manages executive correspondence, calendars, travel, administrative processes, and financial and administrative processing in CEFMS. It also supports leadership events and prepares data-driven briefings and reports for leadership, higher headquarters, and interagency partners.

Requirements

• Meet one or more of the listed employment-authority categories and provide documents proving eligibility.
• For the NH-02 minimum qualification through general experience: three years of progressively responsible experience, including one year equivalent to at least the NH-01/GS-04 grade level, involving administrative support; assistance managing correspondence, tracking action items, and/or maintaining calendars; and use of office software to prepare documents and/or reports.
• Alternatively, complete a four-year course of study leading to a bachelor's degree; transcripts must be attached when qualifying through education.
• Alternatively, a combination of education and experience may qualify if the computed percentage of requirements is at least 100%; transcripts must be attached when applicable.
• Foreign education used to meet qualification requirements must be evaluated as equivalent to accredited U.S. education or receive full credit from an accredited U.S. college or university.
• Provide proof of U.S. citizenship.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• Complete a one-year probationary period, during which the agency evaluates fitness and whether continued employment advances the public interest.
• Use direct deposit for pay.

Responsibilities

• Manage the executive correspondence workflow, drafting, reviewing, and tracking official correspondence for grammar, format, and clarity in accordance with Army Regulation 25-50 and USACE/MVD standards.
• Compose non-technical correspondence, executive summaries, meeting minutes, and information papers, and maintain automated suspense tracking for action items.
• Assist leadership with planning and executing official visits, ceremonies, conferences, stakeholder engagements, and other command-sponsored events.
• Compile, verify, and analyze District operational and administrative data to prepare executive briefings, reports, charts, and presentations for leadership, higher headquarters, and interagency partners.
• Manage and synchronize complex executive calendars for the Command Group, with authority to commit leadership time.
• Manage end-to-end travel operations for the Command Group and visiting dignitaries in compliance with Joint Travel Regulations, DoD policies, and CEFMS.
• Coordinate District-wide administrative processes and provide authoritative interpretation and guidance to support consistent execution of administrative policies and standard procedures across divisions, branches, and field offices.
• Serve as a financial and administrative processing subject-matter expert within CEFMS.
• Evaluate administrative systems, identify inefficiencies, and develop or modify standard operating procedures.

Benefits

• A comprehensive federal employee benefits package is offered; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level