Administrative Officer

National Cemetery Administration • Omaha, NE

3d • Onsite

About The Position

This position is located at the Omaha National Cemetery in Omaha, Nebraska. The Administrative Officer performs administrative and personnel management functions, including direct supervision of the administrative office and the full range of human-resource responsibilities. The role also provides oversight or management of the cemetery complex’s budget and financial management program, including budget formulation, justification, execution, financial management, and reporting. The officer advises management and program personnel on budgetary and financial matters and performs public outreach as needed.

The position is at the GS-09 or GS-11 level, with GS-11 as the full-performance level. At GS-09, similar duties are performed under closer supervision. Promotion to the full-performance level may occur without further competition when regulatory, qualification, and performance requirements are met; selection at a lower grade does not guarantee promotion.

The required schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional weekends may be required. Staff must work Memorial Day and Veterans Day, and may be required to work on a federal holiday or Saturday when a federal holiday falls on a Monday or Friday. Overtime, weekends, holidays, or emergency callback work may be required to meet cemetery needs. Compressed/flexible scheduling and telework are unavailable; the position is not remote or virtual.

The work is primarily administrative in adequately lighted, heated, and ventilated facilities, but includes outdoor duties and exposure to heat, cold, and wet, humid, or arid conditions. Physical activities include walking and standing, bending, stooping, lifting records and other small items, and assisting with moving caskets on wheeled biers. A valid state driver's license and typing ability of at least 40 words per minute are required. Applicants must be U.S. citizens and may be subject to a background/security investigation, drug testing, and a probationary period.

Requirements

• Must be a U.S. citizen.
• Must have the ability to type at least 40 words per minute.
• Must possess and maintain a valid state driver's license.
• For GS-09, must meet one year of specialized experience equivalent to GS-07, or qualify through the specified graduate education or an equivalent combination of education and experience.
• For GS-11, must meet one year of specialized experience equivalent to GS-09, or qualify through the specified doctoral-level graduate education or an equivalent combination of education and experience.
• Specialized experience includes personnel management, budget management, office administration, advising managers and staff on personnel processes and procedures, assisting with staffing needs, financial management, procurement, tracking program or support operations, preparing statistical reports, and conducting data-collection studies.
• Current or former federal employees subject to time-in-grade rules must meet the applicable requirement: 52 weeks at GS-07 for GS-09, or 52 weeks at GS-09 for GS-11.
• Applicants relying on education must submit transcripts; qualifying education must be from an accredited institution recognized by the U.S. Department of Education. Foreign education requires a Certificate of Foreign Equivalency.
• Must meet applicable specialized experience and time-in-grade requirements within 45 days of the announcement closing date, 10/30/2026.
• Subject to a background/security investigation; designated and/or random drug testing may be required.
• Selective Service registration is required for males born after 12/31/1959.
• May be required to serve a probationary period and complete online onboarding.
• Must be able to perform the described physical duties, including walking, standing, bending, stooping, lifting, and assisting with moving caskets.
• Must be available to work the stated schedule and, when necessary, overtime, weekends, holidays, and emergency callback work.

Responsibilities

• Directly supervise the administrative office and perform personnel management functions.
• Plan and assign subordinate work, set short-term priorities, and schedule completion of work.
• Direct office productivity and ensure staff receive ongoing training and development.
• Establish and communicate staff guidelines and performance expectations through formal performance management and informal communication.
• Monitor employee progress, provide feedback, and advise, counsel, or instruct employees on work and administrative matters.
• Recruit and maintain personnel within the cemetery’s approved allotted FTEE, including initiating recruitment, interviewing, and making timely selections in accordance with NCA Merit Promotion Plan procedures and hiring metrics.
• Recommend employees for awards and recognition.
• Approve leave and certify time-and-attendance records based on requests and supporting documentation.
• Oversee or manage the cemetery complex budget and financial management program, including formulation, justification, execution, financial management, and reporting.
• Advise management and program personnel on budgetary and financial issues.
• Review federal budget calls, guidelines, and instructions; brief managers on schedules and data requirements; and work with managers to develop budget data and justifications.
• Prepare budget packages, including the Resource Management Tool, Operational Budget Plan, and salary spreadsheet, and respond to budget-office questions.
• Direct budget execution after approval, monitor balances and project status, and recommend and justify fund reprogramming as needed.
• Review financial reports and resolve discrepancies with the appropriate accounting office.
• Ensure expenditures are properly authorized and documented.
• Perform public outreach as needed.
• Attend services, inspect cemetery sections, and assist with moving caskets on wheeled biers as required.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed