Administrative Officer

Veterans Health Administration • Albany, NY

8d • Onsite

About The Position

This position is located in the Nutrition and Food Service (N&FS) department at the Albany VA Medical Center. The Administrative Officer coordinates and monitors the department’s administrative programs, providing administrative management and guidance across personnel, organizational, procedural, budget, financial, and data-management activities. The role serves as the department’s Automated Data Processing Application Coordinator (ADPAC) and supports management through reports, recommendations, and process improvements.

The position is full-time, Monday through Friday, 7:30 a.m. to 4:00 p.m. Telework is not available, and the position is not virtual. The work is primarily sedentary in a typical office setting, with some standing, walking, bending, lifting up to 40 pounds, and physical exertion when assisting with inventories or retrieving items. The position is identified as GS-9 in its qualification requirements. Relocation and recruitment incentives are not authorized; a financial disclosure report is not required.

Requirements

• U.S. citizenship is required.
• Selective Service registration is required for males born after December 31, 1959.
• Must be able to pass a background/security investigation and complete the online onboarding process.
• Participation in the seasonal influenza vaccination program is required for Department of Veterans Affairs health care personnel.
• Must serve a one-year probationary period or two-year trial period, as applicable.
• Meet the GS-9 time-in-grade requirement when applicable: 52 weeks at GS-7, with supporting SF-50 documentation.
• Meet minimum qualifications through one of the stated routes: one year of specialized experience equivalent to GS-7; a qualifying master's or equivalent graduate degree, two years of progressively higher-level graduate education toward such a degree, or a related LL.B. or J.D.; or a qualifying combination of graduate education and specialized experience.
• Specialized experience includes creating reports, coordinating and scheduling meetings, submitting requests or work orders using a computer and office automation programs, preparing timecards, managing and balancing financial aspects of fund control points and purchase procedures, and performing human-resources or personnel duties related to recruitment, disciplinary actions, or awards.
• Submit transcripts if relying on education to qualify; foreign education requires a Certificate of Foreign Equivalency and transcript.
• The work is primarily sedentary, but requires some standing, walking, bending, and lifting up to 40 pounds; stretching, reaching, and pushing or pulling carts may occur during inventory or item retrieval.
• Demonstrate competencies in attention to detail, decision making, flexibility, integrity/honesty, interpersonal skills, learning, reading comprehension, reasoning, self-management, and teamwork.

Responsibilities

• Oversee and facilitate administrative management for Nutrition and Food Service.
• Develop, plan, issue, and implement procedures to comply with directives concerning administrative matters.
• Analyze and evaluate problems and recommend solutions for systems administration, training management, publication management, and data management within the division.
• Participate in meetings with leadership and senior members to address administrative issues, resolve problems, and recommend process or program improvements.
• Compile information and prepare administrative reports for management briefings and work groups.
• Serve as the department Automated Data Processing Application Coordinator (ADPAC).
• Manage, monitor, coordinate, and provide regulatory guidance on personnel actions, organizational structures, and position management for the Service.
• Review and interpret regulatory guidelines, policies, and standing operating procedures, and recommend revisions related to personnel administration and Service operations.
• Participate in planning budget needs and financial management for Nutrition and Food Service.
• Attend budget calls, review guidelines and instructions, and brief managers on schedules and data requirements.
• Coordinate with the Assistant Chief, N&FS/Food Production Manager to control purchasing and the use of supplies.
• Review office needs and develop budget data and justifications for review and approval.
• Perform other related duties as assigned.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position eligibility and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level