DiscoverWorks Regional Implementation Coordinator

Northeast Washington Educational Service District•Newesd 101, WA

12d

About The Position

The DiscoverWorks Washington program is a free, full-day summer academic and enrichment initiative for rising first- through ninth-grade students. Funded by the Ballmer Group and coordinated by educational service districts, it combines daily reading and math instruction with hands-on activities, free meals, and field trips. The DiscoverWorks Regional Implementation Coordinator serves as the primary regional point of contact for applicants and grantees. The role provides implementation support from recruitment and application through program delivery and closeout; helps grantees navigate statewide requirements within local operating contexts; coordinates the broader ESD infrastructure needed for success; and escalates matters requiring program-wide decisions or specialized expertise. The position is grant-funded for two years, with possible continuation contingent on future funding. The position works under limited supervision using standardized practices and methods, leads and coordinates others, and operates within a defined budget. It involves collaboration with ESD personnel, school districts, community organizations, and program partners. The usual work environment is generally hazard-free and involves some lifting, carrying, pushing, or pulling and significant fine finger dexterity. The job generally requires 70% sitting, 10% walking, and 30% standing. Travel throughout the NEWESD region is required; flexible hours, including possible evenings and weekends, may be needed.

Requirements

Bachelor’s degree in a related field.
Job-related experience with increasing levels of responsibility.
Knowledge of public school district systems, grant-funded program implementation, and regional education support.
Knowledge of grant administration, budgeting, contracting, invoicing, expenditure reporting, compliance, and closeout processes.
Skills in planning and managing projects and programs, analyzing program activities and regulatory compliance, maintaining effective working relationships, preparing accurate records, communicating in writing and orally (including public speaking), and developing and implementing recommendations.
Ability to translate complex programmatic and fiscal requirements into clear, actionable guidance responsive to local conditions.
Ability to use critical thinking and sound judgment; respond accurately and promptly; take initiative and accountability; manage time, priorities, projects, and deadlines; adapt to changing priorities; and produce quality work under pressure.
Ability to work independently and collaboratively with diverse individuals and groups, communicate in a nonjudgmental manner, maintain confidentiality, and interpret detailed information and guidelines.
Ability to work flexible hours, possibly including evenings and weekends, and travel throughout the NEWESD region.
Regular and reliable attendance and punctuality.
Valid driver license, reliable transportation, and required auto insurance.
WSP/FBI criminal history background clearance, at the employee’s expense.
Application must include an online application, cover letter, resume, one professional letter of recommendation, transcripts, and any applicable certification or licensure.

Responsibilities

Collaborate with ESD personnel, school districts, community organizations, and other partners to support coherent regional implementation, statewide guidance, shared tools, accurate documentation, and feedback cycles.
Support the full grant application cycle, including program launch and recruitment, application review and selection, and grantee onboarding and readiness.
Provide direct application coaching to help grantees develop complete, realistic, and compliant budgets and implementation plans, identify gaps or barriers, and strengthen submissions through feedback.
Ensure grantees understand required evaluation elements and support the external evaluator with data-sharing processes, participation logistics, and regional context.
Prepare and distribute written materials such as reports, templates, budgets, and newsletters to communicate expectations, budget requirements, milestones, and shared learning opportunities.
Plan regional shared learning, in-person support, and connections to specialized expertise; escalate matters requiring program interpretation, exceptions, or technical resolution.
Monitor regional readiness and milestones, identify barriers early, and support grantees in planning enrollment, attendance, staffing, schedules, training, materials, assessments and rostering, and reporting.
Participate in statewide and regional implementation meetings and maintain timely communication, accurate grantee information, documentation, and status tracking in agreed statewide systems.
Review budgets and financial documentation at key program stages, including application, enrollment adjustments, and closeout, and raise material compliance or fiscal concerns as needed.
Coordinate with fiscal and project partners on closeout, final payment readiness, required documentation, and unresolved grantee issues.
Track completion of grant-management documentation, including contracts, data-sharing and privacy agreements, claim and attestation forms, expenditure reports, and payment-readiness materials.
Conduct and coordinate site visits to support grantees, understand implementation conditions, identify successful practices, and inform statewide learning.
Coordinate regional and site-level logistics for visits involving program, evaluation, communications, leadership, or funder partners to minimize duplication and burden on grantees.
Respond to inquiries from ESD staff, school district personnel, the public, and other professional organizations by resolving problems, providing information, or referring inquiries to appropriate personnel.
Perform related duties as assigned.