Digital Asset Coordinator
About The Position
Kodify is seeking a detail-oriented and organized coordinator to support its Content and Post Production teams. The role coordinates the daily flow of content through the post-production pipeline, helping organize, track, and distribute digital media assets, update records, and facilitate communication between teams. It is suited to someone who can work across multiple projects in a fast-paced environment and bring structure to creative processes. The position supports project scheduling and documentation, receipt and organization of production materials, retrieval and distribution of assets, storage and backup management, quality review, content uploads and metadata updates, and basic troubleshooting. It also includes maintaining legal and delivery records, supporting monthly DVD requests, and assisting with other project-related tasks as needed.
Requirements
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and shifting priorities.
- Proactive approach to providing updates and asking for clarification when needed.
- Comfort using Smartsheets, Google Sheets, Dropbox, Frame.io, and Adobe Creative Suite.
- Basic understanding of digital media formats, including photo and video.
- Ability to lift 30+ pounds when handling physical media or equipment.
Nice To Haves
- Familiarity with asset storage or archiving systems.
- Exposure to post-production or content workflows.
- Interest or experience in media, entertainment, or creative industries.
- Enjoyment of organizing systems and streamlining processes.
Responsibilities
- Track project status and help keep schedules and timelines up to date.
- Organize task lists using tools such as Smartsheets and Google Sheets.
- Support communication between internal production, post-production, web, and systems teams, as well as outside vendors.
- Maintain clear documentation of asset delivery, feedback, and updates.
- Assist with receiving, organizing, and archiving video, audio, photo, and hard-drive materials.
- Retrieve and distribute raw assets and final deliverables to editors and other stakeholders.
- Monitor and update Dropbox and local-drive storage to ensure content is backed up and organized.
- Assist in reviewing final content for technical accuracy and brand consistency.
- Upload content and update metadata, images, and thumbnails in the content management system (CMS).
- Ensure assets are documented and shared with appropriate teams in a timely manner.
- Help locate archived files and resolve basic technical issues with media storage.
- Maintain records related to legal documentation and content delivery.
- Support monthly DVD requests and other project-related tasks as needed.
Benefits
- Generous training and development budget equal to 10% of annual salary.
- Competitive salary.
- Generous paid time off.
- One month of paid sabbatical after three years with the company.
- One day off on the employee’s birthday.
- Extended parental leave.
- Health and wellness budget.
- Health insurance.
- Modern office space.
- Latest tech equipment.
- Healthy snacks and drinks provided.
- Opportunity to travel internationally on company retreats.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
