Development Services Coordinator

Bureau Veritas•Tomball, TX

6d•Remote

About The Position

The Development Services Coordinator provides administrative, project management, contract, client, and operational support across Bureau Veritas's Development Services Division. The position supports Short-Range Services, Long-Range Services, and Private Development, including Planning, Engineering, Public Works, Compliance and Resource Development, GIS, and Asset Management. Reporting directly to the Division Director, the Coordinator is the primary operational support resource responsible for maintaining organized project records, tracking deadlines, facilitating communications, coordinating deliverables, supporting financial administration, and helping projects move efficiently from initiation through completion. The role supports municipal contracts and private development projects and coordinates with the Commercial and Residential Building teams for plan review, permitting, and inspection services. The Coordinator works with division leadership, branch managers, technical personnel, business development representatives, and corporate support departments to maintain consistent procedures, improve operational efficiency, and provide responsive client service. This position is remote in Texas.

Requirements

Associate degree or bachelor's degree in Business Administration, Management, Communications, Project Management, Organizational Leadership, or a related field; equivalent combinations of relevant education, training, and professional experience may be considered.
Three years of progressively responsible experience in project coordination, administrative support, business operations, client relations, team coordination, or organizational management.
Valid Texas Class C driver's license when hired.
Knowledge of administrative and project coordination practices in professional services, municipal government, engineering, planning, construction, or related environments.
Strong organizational skills and ability to manage multiple projects, competing priorities, and overlapping deadlines.
Ability to maintain accurate project records, contract information, billing documentation, and operational reports.
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, Teams, and PowerPoint.
Working knowledge of SharePoint, electronic records management, and project tracking systems.
Ability to develop and maintain spreadsheets, project dashboards, status reports, and document control systems.
Strong written and verbal communication skills and ability to interact professionally with municipal clients, developers, technical personnel, and corporate departments.
Knowledge of basic contract administration, proposal coordination, and project billing procedures.
Ability to identify discrepancies, missing documentation, overdue assignments, and potential coordination issues.
Strong attention to detail and accuracy in document preparation, project tracking, and administrative quality control.
Ability to work independently in a remote environment while supporting a geographically distributed team.
Ability to appropriately handle confidential business, contractual, financial, and client information.
Ability to adapt to new systems, procedures, and changing operational priorities.

Nice To Haves

Experience working with municipal governments, engineering consulting firms, planning departments, construction firms, or development services organizations.
Familiarity with zoning, subdivision review, development permitting, municipal public meetings, infrastructure inspection, or related development processes.
Experience supporting contract administration, proposal development, professional services billing, or project financial tracking.
Proficiency with Microsoft SharePoint, project management platforms, CRM systems, electronic permitting systems, or GIS-related applications.
Experience supporting multiple clients or contracts in a consulting or professional services environment.
Project management credentials such as CAPM or PMP, or other relevant professional certifications.
Experience implementing administrative procedures, document control standards, and workflow improvement initiatives.

Responsibilities

Establish, organize, maintain, and close projects in project and document management systems; maintain project records, schedules, milestones, deliverables, budgets, and deadlines.
Coordinate project intake, assignments, staff schedules, meetings, client communications, reports, status summaries, agendas, and meeting minutes.
Monitor project schedules, deadlines, assignments, deliverables, development applications, reviews, hearings, inspections, compliance deadlines, and closeout requirements.
Support technical staff and project managers with document preparation, distribution, and follow-up across multiple municipal and private development projects.
Serve as a central contact for routine client communications, scheduling, status requests, and administrative inquiries; coordinate communication among clients, developers, consultants, technical staff, and leadership.
Prepare routine correspondence, meeting summaries, project updates, and follow-up communications; maintain client contacts, organizational records, and contract assignments.
Track client requests and service issues, and support timely resolution and consistent client service standards.
Maintain contract records and track contract milestones, expiration dates, renewal opportunities, and administrative actions.
Assist with proposals, qualifications packages, fee schedules, scopes, staffing plans, supporting exhibits, internal approvals, deadlines, and submissions.
Maintain project budget, contract amount, billing milestone, and scope-change information; coordinate invoice support documentation and reconcile project tracking with billing records and authorized scopes.
Monitor outstanding billing documentation, coordinate invoice follow-up, maintain operational dashboards, and support periodic reporting.
Route applications, plans, reports, technical reviews, inspection documents, and correspondence among professionals; maintain standardized electronic project files.
Track review cycles, resubmittals, comments, approvals, and deliverables; support technical letters, staff reports, project summaries, meeting packets, and client deliverables.
Perform administrative quality checks on project names, dates, versions, attachments, formatting, and distribution details.
Coordinate public notices and hearing procedures, including schedules, publication deadlines, mailing lists, agenda materials, and confirmation records.
Organize documentation for municipal recordkeeping, regulatory compliance, and contractual requirements; coordinate project closeout and file archiving.
Coordinate project transitions to Commercial and Residential Building teams, maintain handoff procedures, assemble handoff packages, and track projects needing plan review, permitting, or inspections.
Coordinate communications across planning, engineering, inspection, public works, and building review teams; identify potential additional services during project transitions and track handoff items.
Maintain standardized folder structures, file naming, templates, project tracking systems, and procedures; assist with developing and implementing standard operating procedures.
Support SharePoint, Microsoft Teams, project management platforms, CRM systems, and other operational tools; maintain division dashboards and coordinate shared administrative information.
Identify inefficiencies, missing information, workflow delays, and process improvements; assist leadership with operational planning, reporting, scheduling, and special projects.
Maintain confidentiality and integrity of client records, contracts, and internal business information.
Maintain client databases, contact lists, prospect records, and business development tracking; assist with capability statements, marketing materials, qualifications packages, and presentations.
Coordinate administrative aspects of conferences, professional events, client meetings, and business development; track prospective contracts, follow-ups, submissions, and client engagement.
Compile supporting information for service expansion, staffing plans, and growth initiatives, and coordinate with business development and marketing personnel.