Deposition Coordinator

The Hartford•New York, NY

19h•$49,920 - $74,880•Remote

About The Position

The New York City Staff Counsel Office is seeking a highly organized and detail-oriented Deposition Coordinator to support a team of 15 attorneys in a fast-paced New York City legal environment. The role coordinates, schedules, tracks, and manages depositions and related calendar activities. The coordinator is the primary point of contact for deposition scheduling among attorneys, business partners, clients, opposing counsel, co-defendants, court reporting agencies, and other stakeholders. The position requires managing multiple priorities, maintaining accurate records, meeting strict deadlines, and handling confidential information professionally. The position is remote, with possible as-needed work at the New York City office for business, training, or team activities.

Requirements

High school diploma or equivalent.
At least 3 years of legal administrative support experience.
Working knowledge of New York litigation practices and deposition scheduling procedures.
Demonstrated experience managing calendars, appointments, or complex scheduling functions.
Advanced proficiency with Microsoft Outlook, including calendar management and scheduling.
Working proficiency with Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook.
Strong time management skills.
Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Ability to work independently and collaborate effectively with multiple stakeholders.
Strong attention to detail and commitment to accuracy.

Nice To Haves

Associate degree.

Responsibilities

Coordinate and schedule depositions for 15 attorneys in a high-volume legal practice.
Manage attorneys' deposition calendars and maintain the office master calendar.
Coordinate with attorneys, clients, business partners, opposing counsel, co-defendants, court reporters, and other parties to identify available dates and secure scheduling commitments.
Monitor upcoming depositions and proactively address scheduling conflicts or changes.
Enter, update, and maintain deposition-related information in document management and case management systems.
Generate correspondence, notices, and scheduling letters using established templates.
Track deposition outcomes and maintain accurate records of status, completion dates, adjournments, cancellations, and rescheduling.
Update case management systems with current deposition information and status changes.
Ensure scheduling activities comply with established procedures and deadlines.
Maintain accuracy and quality control of calendar and case-related data.
Handle sensitive, confidential, and privileged information in accordance with company policies and legal requirements.
Provide administrative support for deposition management and attorney scheduling needs.