Department Assistant - Manning School of Business
About The Position
The Manning School of Business seeks a detail-oriented and proactive Department Assistant to provide administrative and operational support to assigned academic departments. The position supports daily academic, financial, and administrative functions and serves as a key liaison among faculty, students, department leadership, and university offices. It helps ensure efficient office operations while supporting faculty personnel processes, student employment, events, and accreditation-related documentation. The Department Assistant provides administrative and office support; assists with departmental budgets, accounts, purchasing, travel, and facilities requests; coordinates faculty and adjunct hiring documentation, onboarding, employment paperwork, and credential records; and supports events, programs, student employees, and special projects. The position is full-time, benefited, in the SEIU Professional union, and salaried non-exempt in grade P15. The anticipated salary range begins at $54,217, with a 25th quartile of $61,672 and a midpoint of $69,126.
Requirements
- High school diploma or GED required; an associate degree is preferred.
- At least three years of administrative experience, preferably in a higher education setting.
- Strong organizational and communication skills.
- Proficiency in Microsoft Office Suite and university enterprise systems.
- Ability to manage confidential information with discretion.
Nice To Haves
- Experience working in an academic department.
- Familiarity with ePAFs, PeopleSoft, Concur, and student employment systems.
- Experience supporting AACSB accreditation documentation.
- Demonstrated ability to work effectively with diverse populations.
- Associate degree.
Responsibilities
- Provide administrative support to Department Chairs and faculty.
- Coordinate meetings, schedules, and department communications.
- Maintain departmental records and files.
- Prepare correspondence, reports, and materials using Microsoft 365 and university systems.
- Serve as the primary point of contact for departmental inquiries.
- Track and reconcile departmental budgets and accounts under the direction of department leadership.
- Process travel authorizations and reimbursements through Concur.
- Coordinate purchasing of supplies and materials through University Procurement.
- Submit facilities requests and track service completion.
- Maintain financial documentation and assist with reporting as requested.
- Coordinate faculty hiring documentation in collaboration with HR and Equal Opportunity.
- Prepare and submit ePAFs and related employment paperwork.
- Assist with faculty onboarding and contract processing.
- Maintain faculty credential documentation and course materials for AACSB compliance.
- Support adjunct hiring and student employment processes.
- Coordinate logistics for departmental events, including room reservations, technology setup, and materials preparation.
- Assist with speaker visits, industry engagement events, and student programs.
- Coordinate guest travel and reimbursement documentation.
- Provide on-site event support as needed.
- Supervise student employees as assigned.
- Support department initiatives and special projects.
- Perform other duties as assigned.
Benefits
- Benefited position; specific benefits are not listed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
