Department Administrator, Safety

ACCO Engineered Systems • Pasadena, CA

6d • Onsite

About The Position

The Department Administrator, Safety, executes essential administrative and operational duties that support daily department functions and team goals. The role calls for flexibility, strong organizational skills, and a proactive approach to administrative tasks, coordinating schedules, maintaining documentation, and supporting special projects across departments. The position is based on-site in the Pasadena office, Monday through Friday.

The administrator coordinates meetings, events, and travel; prepares and proofreads correspondence, reports, and presentations; provides inter-departmental support for projects, committees, and company events; identifies and prioritizes daily administrative needs; and purchases supplies, PPE, event items, and other products. Familiarity with industry safety standards and OSHA or regulatory compliance is preferred.

The schedule is Monday through Friday, beginning between 6:00 a.m. and 7:00 a.m. and ending between 4:00 p.m. and 5:00 p.m., with a one-hour lunch. Eight working hours per day are required, and occasional overtime may be necessary due to business needs. Compensation is $23 to $30 per hour; the actual offer depends on candidate-specific factors.

Requirements

• High school diploma required.
• At least 2 years of general administrative or office coordination experience.
• Strong written and verbal communication skills, with attention to accuracy, document formatting, and data organization.
• Strong organizational skills and the ability to prioritize and support multiple projects or team members simultaneously.
• Proficiency in Microsoft Office, including Word and Excel, and Google Workspace, including Gmail, Google Calendar, and Google Docs.
• Reliable attendance, a team-player mindset, and ability to work effectively in a fast-paced environment.
• Ability to work on-site in the Pasadena office, Monday through Friday.
• Ability to work eight hours per day and occasionally work overtime as business needs require.
• Ability to move or transport equipment weighing up to 25 lbs., with or without reasonable accommodation.
• Ability to work safely at heights exceeding 20 feet and in permit-required confined spaces while wearing necessary PPE for extended periods.

Nice To Haves

• Associate or bachelor's degree, or equivalent work experience.
• Administrative or office coordination experience in a construction, engineering, or contracting environment.
• Familiarity with Adobe Acrobat or PDF editing software.
• Experience with Avetta, ISNetworld, Hotwire, or similar systems.
• Familiarity with industry safety standards and OSHA or regulatory compliance.

Responsibilities

• Schedule and coordinate meetings and events; prepare materials, send invitations, set agendas, arrange catering as needed, take notes, and follow up on action items.
• Coordinate travel plans.
• Draft, format, and proofread correspondence, reports, and presentations from drafts or notes.
• Provide inter-departmental administrative support for special projects, committees, company events, and celebrations.
• Identify daily administrative needs, prioritize tasks, resolve routine operational questions, or direct them to appropriate team members.
• Order and purchase office supplies, PPE, event items, and other products as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED