Dedicated Flight Coordinator - South Florida

Solairus Aviation•,

2d•$50,000 - $500,000

About The Position

Solairus Aviation is seeking an experienced Dedicated Flight Coordinator to serve as the central point of contact for aircraft scheduling between clients, flight crews, and maintenance personnel. The role schedules aircraft and crew and arranges services for trips, while providing a high level of service to clients and flight crews. The coordinator helps meet clients’ travel needs while supporting safe operations and compliance with applicable regulations and company policies. The position handles trip requests, itineraries, travel and passenger services, permits and clearances, flight following, and communication about aircraft schedules. It also supports crews with trip planning and international entry requirements, monitors crew flight and duty time limitations, and maintains current client and crew contact and preference information. Solairus Aviation describes itself as a private aviation services company that manages and operates aircraft for owners. It offers nationwide operating bases, a stimulating work environment, and employee benefits.

Requirements

Excellent interpersonal and customer service skills.
Ability to use Solairus flight planning and scheduling software, Microsoft Windows, and Microsoft Office software.
Ability to work effectively as a team member with other Flight Coordinators.
Ability to maintain strict confidentiality regarding client information and travel schedules.
Knowledge of aircraft dispatch and trip-planning principles, including FAA regulations, airport information, trip-planning resources, aircraft and trip support, and weather monitoring.
Ability to quickly learn and assimilate Solairus flight operations standards and policies.
Strong organization and attention to detail.
Ability to plan and prioritize work with limited supervision.

Nice To Haves

Four-year college degree preferred.

Responsibilities

Receive client trip requests and coordinate aircraft scheduling.
Offer travel solutions that meet client needs while supporting operational safety and compliance with regulations and policies.
Provide clients with detailed flight itineraries.
Communicate aircraft schedule information accurately to clients, their staff, flight crews, and maintenance personnel.
Arrange crew travel, including hotels and rental cars.
Arrange requested passenger services, including catering and ground transportation.
Arrange landing and over-flight permits, airport slots, ground handling, security, and customs clearances for domestic and international destinations.
Assist crews with visas and other international entry requirements.
Prepare required documentation for and communicate with government agencies for domestic and international operations, including Customs and Immigration as applicable.
Coordinate aircraft movement with the Pilot in Command to comply with airspace, airport, and duty-time restrictions.
Provide flight following to clients and confirm that support services are arranged according to the schedule.
Monitor flight and duty time limitations to support compliance with Federal Aviation Regulations and Solairus Flight Operations Manuals.
Assist flight crews with trip analysis and planning, including feasibility, fuel-stop options, and crew augmentation.
Maintain current contact information and preferences for assigned clients and flight crews in a database accessible to Flight Followers.