Dealer Relations Coordinator

OPENLANE•Ottawa, ON

3d•$23 - $24•Onsite

About The Position

We are seeking a Dealer Relations Coordinator with experience in customer relationship management and office administration. You will work as part of our close-knit sales and administrative team, and will be responsible for supporting our dealer sales team. This is a full time, in-office position working Monday through Friday between 8:30am-5pm.

Requirements

High School diploma or equivalent experience / education
2-3 Years’ of related experience in a customer service or administrative capacity
Tech-savvy, and comfortable using Google Suite
Effective customer relations, communication, enthusiastic, persuasive and interpersonal skills

Nice To Haves

Prior experience working in automotive remarketing is preferred
Prior experience with sales and sales management tracking databases, such as Salesforce.com, with emphasis on accurate documentation is preferred.
Experience with AMS, VTrace, and other OPENLANE systems
Demonstrated ability to learn, retain and articulate product related information
Bilingual (English/French) is an asset

Responsibilities

Manage the daily operations of projects such as retail initiatives (offsite), consumer initiatives (C2D), and key dealer accounts (VIP).
Act as a guide and coach for junior members of the team and provide feedback to supervisor on the development of team members.
Drive superior customer experience to ensure dealer satisfaction and build client retention.
Support growth of the customer base and act as a liaison between all Vehicle Logistics Center (VLC) departments, including sales representatives, consignment dealers and other VLC departments.
Perform key functions such as supporting OPENLANE initiatives, organizing and resolving customer concerns effectively.
Perform clerical and numerical activities including selecting, compiling, verifying and processing data.
Ensure ancillary services such as transport and shop services have been scheduled and completed.
Ensure all reserve prices and declarations are present and accurate.
Utilize market conditions to effectively qualify reserve prices and negotiate sales.
Assess and triage immediate customer issues enabling on-the-spot resolutions to ensure optimal customer experience and maximize sales
Assist in the resolution of If Bids in a timely and effective manner
Facilitate the seller cheque process and ensure all assigned accounts are in good standing
Understand dealer-facing systems (OPENLANE’s marketplace) and effectively educate and resolve issues for internal and external customers
Take a proactive role to resolve all customer concerns including coordinating with OPENLANE’s sales resources as needed to ensure customer satisfaction.
Create schedules, coordinate and assign tasks such as lot turn and vehicle moves.
Assist with auction lane placement, flagging vehicles and booking physical auction run numbers.
Collaborate with the dealer sales team to ensure proper marketing of sale inventory to maximize vehicle exposure.
Collaborate with dealer registration to assist with customer sign-up and information changes.
Support services and programs outside of the core auction workflow as needed to meet site objectives.
Monitor VIP customers and their performance to ensure adherence to benchmarks.
Perform auction day duties such as customer service, auction representation and post-sale reporting; and triage immediate customer issues, enabling on-the-spot resolutions to ensure optimal customer experience, maximize sales, and support VLC team members.
Monitor all on-ground dealer inventory and provide recommendations and insights on how to market and sell inventory.
Perform all required tasks related to auction run lists.
Educate customers on the best ways to utilize our systems and services.
Utilize OPENLANE’s CRM to log calls, run reports, and view dashboards.
Identify and provide customer service and experience recommendations to supervisor to enhance the OPENLANE customer experience.
Monitor local competition and recommend competitive strategies to sales leadership.

Benefits

Competitive pay
Medical, dental, and vision benefits with employer HSA contributions (US) and FSA options (US)
Immediately vested 401K (US) or RRSP (Canada) with company match
Paid Vacation, Personal, and Sick Time
Paid maternity and paternity leave (US)
Employer-paid short-term disability, long-term disability, life insurance, and AD&D (US)
Robust Employee Assistance Program
Employer paid Leap into Service Day to volunteer
Tuition Reimbursement for eligible programs
Opportunities to expand your skill set and share your knowledge across a publicly traded, global organization
Company culture of internal promotions, diverse career paths, and meaningful advancement