Database Sustainment Specialist (DSS) - Ft Lewis

Na Ali'i Consulting & Sales, LLC.•Fort Lewis, WA

8d•Onsite

About The Position

Nakupuna Services is seeking multiple Database Sustainment Specialists to support DMLSS-FM databases at Military Treatment Facilities across the continental United States. Each specialist is located at and supports a designated site, participates in Facility Management Team meetings as needed, and may travel to remote locations supported by the site’s DMLSS server. The position is on-site; telework is not authorized. New specialists receive initial DMLSS classroom training designated by the DMLSS Training Manager and must complete web-based training and government-provided DCO training, including BUILDER when available. The role supports DMLSS-FM database sustainment and facility management operations. Work includes maintaining facility, room, and facility system inventories; supporting requirement and project management records; managing compatible facility drawings; assisting with regulatory compliance and Joint Commission documentation; and supporting work requests and preventive maintenance processes when those services are not provided by an Operations & Maintenance contractor. The specialist also maintains miscellaneous DMLSS-FM records and user access coordination, provides system training and overviews, and supports continuous system implementation except for utility or IT issues outside the specialist’s control. The specialist submits a monthly assessment report to the FM and AOR Manager, provides workload and performance reports as required, and travels to complete room inventories as needed. Candidates must be U.S. citizens, able to obtain and maintain a favorable NACI (Tier 1) investigation and CAC eligibility, and comply with installation access and security requirements.

Requirements

High school diploma.
Strong working knowledge of Microsoft Office, including proficiency in Word, Excel, and Outlook.
Excellent verbal and nonverbal communication skills.
Exceptional attention to detail, time management, and organizational skills.
Effective decision-making abilities.
Customer-service orientation and ability to work confidently in a results-oriented environment.
U.S. citizenship.
Ability to obtain and maintain a favorable National Agency Check with Inquiries (NACI) Tier 1 investigation.
Eligibility to obtain and maintain a Common Access Card (CAC).
Compliance with installation access and security requirements.
Ability to sit for extended periods while working at a computer, perform repetitive hand and finger movements, walk short distances within medical facilities, occasionally lift up to 25 pounds, and maintain focus on detailed data entry and system review tasks.
Ability to work in a low-noise office environment within a healthcare facility.

Nice To Haves

DMLSS experience; training will be provided.
Two years of database management experience.
Working knowledge of, familiarity with, or background in medical facilities management.
Associate’s or bachelor’s degree in Facilities Management, Business Administration, Information Systems, Construction Management, or a related field; experience may substitute for formal education.

Responsibilities

Create, maintain, and update DMLSS-FM facility, room, and Facility System Inventory/real property installed equipment inventories, coordinating data with relevant facility staff and obtaining Facility Manager or designee review and approval before entry.
Coordinate facility inventory entries on the Real Property Asset, Asset Allocation, Asset Configuration, and Funding tabs with the DHA Real Property Manager.
Validate Facility System Inventory/real property installed equipment through surveys with Operations & Maintenance personnel when the O&M contractor is not responsible for the service; provide quality assurance and report recommendations or non-compliance as applicable.
Validate that Cost and History records are updated through work requests to support facility life-cycle management, and inactivate outdated records when approved by the Facility Manager or designee.
Perform 100% room inventory when directed by DHA, validating DHA-sustained real property and coordinating room data with MTF coders, DMLSS system administrators, Environmental Services, and CAD support.
Support the DMLSS-FM Requirement Management module, including active requirements, annual DHA-mandated updates, requirement associations, BUILDER Annual Work Plan information, and DHA data calls.
Support the DMLSS-FM Project Management module by maintaining active project records, populating project and financial data, associating supporting documentation, maintaining project journals, inactivating outdated records with approval, and supporting project data calls.
Upload compatible DMLSS/Drawbase drawings to the DMLSS server within 10 business days of receipt and ensure current drawings are stored and accessible to users.
Use Drawbase CAD software to view, zoom, toggle layers, print, and copy drawing portions to PowerPoint or Microsoft Word.
Track work requests and projects that change facility layouts, mark up paper drawings, and provide quarterly change lists to facility management and Environmental Services staff.
Support and attend Facility Space Utilization Board or Space Committee meetings; provide input on room-assessment changes and document minutes and approved changes.
Support the Regulatory Compliance/Joint Commission program by entering government-provided procedures, documents, recurring inspection requirements, and associated records in the DMLSS-FM module.
Monitor corrective-activity dates monthly with facility management staff and notify them of expiring corrective actions; classify Life Safety work requests and projects appropriately and generate Statement of Conditions reports when requested.
Support and attend Environment of Care tours and document minutes.
Support work management processes using the DMLSS-FM Work Request module when the O&M contractor does not provide the service, including creating, updating, and closing work requests and supplying useful work-request information to facility management staff.
Create and maintain preventive maintenance procedures and schedules, and coordinate monthly work-request closeout when the O&M contractor does not provide the service.
Provide quality assurance support and analysis to Health Commands, facility management staff, and O&M contractors as required by DHA; do not manage the DMLSS modules designated as outside the DSS role unless directed by DHA.
Maintain accurate organizational and personnel contact information in the DMLSS-FM Directory module and set identified records inactive in Records Management based on government-provided information.
Coordinate with the local DMLSS System Administrator to align user roles and privileges with job responsibilities and restrict access to authorized personnel.
Train facility management customers and MTF staff on the DMLSS-FM Customer Support Work Request system where implemented, and provide desk-side system overviews when requested.
Ensure continuous DMLSS-FM implementation except when affected by utility or IT issues outside the specialist’s control.
Participate in Facility Management Team meetings as necessary and travel to remote locations or to complete room inventories as required.
Submit a monthly assessment report to the FM and AOR Manager and other workload and performance reports as required.