Data Entry Coordinator

Aston Carter • Pella, IA

2d • $22 - $24 • Onsite

About The Position

The Invoicing Specialist processes repair parts invoices and related debit and credit memos, ensuring charges, codes, and notes are accurately entered and communicated. The role centers on precise data entry, coordinating with internal teams to resolve invoicing and system issues, and meeting month-end and year-end deadlines. It also supports and trains team members, including summer students, to maintain consistent invoicing practices. This is a fully onsite contract position in Pella, Iowa, scheduled five days per week. The team’s core hours are 7:30 a.m. to 4:30 p.m. The position involves regular computer and invoicing-system use and collaboration with Shipping, Pricing, and IT.

Requirements

• At least three years of experience and/or training in invoicing or a similar role, or an equivalent combination of education and experience.
• High school diploma.
• Strong data-entry skills emphasizing speed and accuracy.
• Hands-on experience with invoice processing and reconciliation.
• Proficiency in Microsoft Excel for managing and reviewing invoicing data.
• Ability to accurately enter freight and miscellaneous charges, terms codes, and General Ledger accounting group codes (AGCs).
• Strong attention to detail and commitment to accurate financial records.
• Ability to coordinate effectively with cross-functional teams such as Shipping, Pricing, and IT.

Nice To Haves

• Experience handling debit and credit memos in an invoicing environment.
• Ability to communicate invoicing information clearly and resolve questions with internal teams and external partners.
• Comfort training and guiding colleagues and summer students.
• Strong organizational skills to manage multiple invoices and deadlines, including month-end and year-end cycles.
• Ability to work independently while contributing to a collaborative team environment.

Responsibilities

• Process repair parts invoices and related debit and credit memos accurately.
• Enter freight and miscellaneous charges, terms codes, General Ledger accounting group codes (AGCs), and notepad notes into sales orders.
• Email invoicing documents to dealers in a timely and professional manner.
• Coordinate with Shipping, Pricing, and IT to clarify and resolve internal and external invoicing questions and system issues.
• Check invoice data for accuracy and reconcile discrepancies as needed.
• Meet month-end and year-end special deadlines and complete required invoicing activities within those timelines.
• Provide backup support to team members to maintain continuity of invoicing operations.
• Train team members and summer students on invoicing processes, systems, and best practices.
• Maintain organized records and documentation related to invoices, memos, and communications.
• Use Microsoft Excel and other systems to support invoice processing, reconciliation, and reporting.

Benefits

• Medical, dental, and vision coverage, if eligible.
• Critical Illness, Accident, and Hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life and AD&D insurance for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off/leave, including PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED