Data Entry Coordinator IV

University of Rochester•Rochester, NY

6d•$20 - $29•Onsite

About The Position

The Data Entry Coordinator IV provides comprehensive support for departmental data management in the University of Rochester’s Department of Comparative Medicine (DCM). The role oversees Topaz, a laboratory animal research software management program used for animal census, billing, and the Veterinary Management System (VMS). The coordinator develops, implements, and supports electronic sick-animal reporting, medical-record management, data entry, database maintenance and training, and system optimization to improve clinical documentation, data accuracy, and operational efficiency for DCM and vivarium staff. The position also provides user support and troubleshooting, manages database requests, and helps analyze and resolve data and system-functionality issues. The coordinator maintains accurate, compliant records in accordance with applicable regulatory and accreditation requirements, including the Animal Welfare Act, NIH guidelines, New York State Department of Health regulations, and AAALAC International standards. The position is full-time, scheduled for 40 hours per week on the UR Day shift, at 220 Hutchison Rd, Rochester, New York.

Requirements

Associate’s degree, or an equivalent combination of education and experience.
Ability to learn new technologies to perform data entry and create queries and reports.
Strong attention to detail.
Strong time-management, data-analysis, and organizational skills.
Proficiency in Microsoft Office applications.
Excellent communication skills, including written communication.

Nice To Haves

One year of experience working with a relational database system.

Responsibilities

Develop and deliver VMS training materials for DCM staff and vivarium technicians, including technical training for existing staff, onboarding for new staff, and hands-on technical support.
Collaborate with DCM veterinarians, technicians, and senior management to develop and modify VMS forms and workflows.
Review VMS data for accuracy, completeness, and consistency; correct discrepancies and ensure timely entry into Topaz Elements.
Process DCM billing transactions and develop VMS forms, queries, and reports to support clinical operations and data management.
Scan animal cages weekly to collect accurate census data.
Collect, verify, and enter animal census activation and deactivation data for approximately 19,000 cage census entries in Topaz Elements.
Process census activity, audit and generate per diem income, and process researchers’ requests for Topaz Census cage cards.
Develop, design, and manage electronic medical records for all species using Topaz VMS in collaboration with DCM veterinary staff.
Enter and maintain regulated animal records and provide technical support to DCM and vivarium technical staff.
Maintain medical records in accordance with regulatory compliance requirements.
Manage Animal Resource forms and requests in accordance with UCAR and departmental policies and applicable regulations and accreditation standards.
Provide database user support and troubleshooting, manage database requests, and assist with analyzing and resolving data and system-functionality issues.
Perform other projects and job duties as assigned.