Data and Contract Coordinator, SkillSpring

The New Jewish Home•New York, NY

About The Position

The Data and Contract Coordinator supports SkillSpring operations by managing data, documentation, and reporting required to meet foundation, city, state, and federal grant and contract requirements. The role ensures accurate financial and programmatic reporting, supports compliance with funder requirements, and maintains systems for tracking grant deliverables and contract expenses. It also documents and reconciles expenses tied to public funding so SkillSpring can clearly report how resources are used. The Coordinator uses data to monitor program quality and alumni outcomes, track key milestones, identify opportunities for improvement, and ensure consistent outreach to alumni at 3-, 6-, and 12-month intervals. The position works with Finance, Development, and Program teams, and supports SkillSpring leadership, external funders, and regulatory agencies through reporting and compliance activities.

Requirements

Two or more years of experience in grants management, contract compliance, or program data reporting.
Advanced Microsoft Excel skills, including pivot tables and complex functions.
Proficiency in SQL for data extraction and manipulation.
Understanding of relational databases, data structures, data integrity, and reporting principles.
Exceptional attention to detail and organization.
Strong analytical and problem-solving skills and clear communication.
Ability to translate business questions into data requirements and deliver practical insights.
Collaborative, proactive mindset and ability to handle confidential information with discretion.
Willingness to learn new tools and improve processes.

Nice To Haves

Bachelor’s degree in Public Administration, Nonprofit Management, Business, Data Analytics, or a related field.
Experience in a nonprofit, education, or workforce development setting.
Comfort with Excel macros.

Responsibilities

Maintain accurate and timely documentation of grant- and contract-related expenditures, deliverables, and outcomes for city, state, federal, and philanthropic funders.
Compile financial and programmatic documentation to support preparation for audits, monitoring visits, and interim and final reports.
Collaborate with Finance, Development, and Program teams to track contract budgets and ensure expenses align with allowable cost categories.
Enter and manage data in funder-specific platforms, including DYCD Connect, Work-source1, and NYC Talent Apprenticeship Accelerator, and internal systems such as CitySpan.
Analyze and prepare data for funder reports and other communications.
Develop, maintain, and optimize reporting dashboards to track contract milestones, deliverables, and alumni engagement across funders and cohorts.
Use data to monitor program outcomes, identify trends, and support real-time continuous quality improvement.
Maintain contact-tracking systems and coordinate with program staff to ensure alumni follow-up outreach at 3-, 6-, and 12-month intervals.
Monitor CNA testing outcomes and ensure participants who do not pass the exam receive support and opportunities to retake it.
Track graduate employment outcomes and collaborate with program staff to support alumni in securing post-graduation jobs.
Prepare recurring and ad hoc reports for SkillSpring leadership, external funders, and regulatory agencies.
Support process improvements to streamline data entry, documentation, and contract-tracking procedures.
Monitor timelines and submission deadlines to ensure compliance with funder and internal requirements.