D&C PMO Regional Manager

Mace • New York, NY

3h

About The Position

The D&C PMO Regional Co-Ordinator supports the regional capital projects portfolio by coordinating governance readiness, ensuring project data integrity in PMWeb, and enabling consistent cost, schedule, and scope controls throughout the project lifecycle. The role partners with Project Managers, regional leadership, and central PMO stakeholders to support audit-ready documentation, accurate portfolio reporting, and disciplined project closeout.

The position coordinates project pipeline lookahead, intake, profiling, and governance activities; supports cost and schedule reviews, baseline maintenance, funding and procurement planning, and design milestone commercial reviews; and acts as a regional point of contact for PMWeb data quality. It also supports governance and portfolio reporting, project closeout, lessons learned, and benchmark capture.

Requirements

• Experience supporting project delivery, PMO, governance, or portfolio reporting in a regulated environment.
• Working knowledge of cost and schedule coordination and baseline discipline.
• Experience with project controls systems such as PMWeb or equivalent, and a strong data quality mindset.
• Strong organization, stakeholder management, and communication skills.
• Ability to manage multiple priorities across a portfolio and meet deadlines.
• Experience in capital projects, construction/project delivery, or real estate/engineering environments.
• Familiarity with procurement processes and estimate/procurement milestones.
• Experience supporting audit controls and compliance documentation.

Responsibilities

• Coordinate pipeline lookahead activities and governance timing to support progression from intake through approvals.
• Ensure project intake activities are completed, including required stakeholder attendance and D&C representation where applicable.
• Validate that project profiling and required project setup activities are complete before governance.
• Coordinate monthly reviews of CPT cost and schedule inputs to confirm alignment with project scope, assumptions, and planned timelines.
• Support the establishment and maintenance of schedule baselines and tracking against baselines across the portfolio.
• Assist in identifying schedule slippage and variance trends requiring escalation.
• Confirm due diligence funding requirements are understood and in place where applicable.
• Support documentation of funding strategy and ensure governance submissions reflect the required approvals path.
• Coordinate reviews of procurement strategy, bid lists, and procurement schedules to ensure awards are planned and aligned with the project schedule.
• Support design milestone commercial reviews, including validation of estimates and pre-bid documentation where applicable.
• Assist with bid leveling coordination and contract award and execution readiness.
• Act as a regional point of contact for PMWeb data integrity, ensuring critical data points and key artefacts are complete, accurate, and audit-ready, including SOX-related requirements.
• Support project teams in resolving PMWeb data issues and maintaining appropriate documentation throughout delivery.
• Coordinate concise updates for governance and portfolio reporting, supporting accurate RAG status and portfolio health visibility.
• Promote reporting best practices and effective use of dashboards and operational reports.
• Coordinate closeout requirements, including confirming substantial completion documentation, final invoice reconciliation, and timely closure, with a target within 90 days.
• Support lessons learned collection and benchmark capture to improve future delivery performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed