CRM Admin and Marketing Coordinator

Geffen Mesher & Company PC•Portland, OR

3d•$65,000 - $75,000•Hybrid

About The Position

We’re seeking a CRM & Marketing Coordinator with strong HubSpot experience to serve as the primary administrator of our HubSpot CRM. As a newly implemented system, this role will lead CRM setup, optimization, and adoption, ensuring HubSpot supports business development, marketing automation, and relationship management. This is a hands-on role ideal for someone experienced in CRM administration, HubSpot workflows, and marketing operations.

Requirements

3–5+ years of HubSpot CRM administration experience
Experience with marketing automation, workflows, and CRM reporting
Proven ability to manage and optimize a CRM system independently
Experience with WordPress and marketing technology integrations
Strong communicator able to support non-technical users
Detail-oriented with a focus on process improvement and data accuracy

Nice To Haves

HubSpot certifications (Admin, Marketing Hub, Sales Hub)
Experience with Zapier or automation tools
Background in B2B, professional services, or marketing operations
Familiarity with Google Analytics, SEO, or project management tools (Monday.com)

Responsibilities

Serve as the primary HubSpot Administrator and CRM system owner
Support implementation and manage ongoing CRM configuration and optimization
Configure and maintain pipelines, properties, workflows, automation, and user permissions
Build HubSpot reports and dashboards to track pipeline and marketing performance
Ensure CRM data quality, data hygiene, and system integrity
Manage HubSpot integrations with WordPress, email marketing tools, and internal systems
Create documentation and train users to drive CRM adoption and best practices
Administer and maintain the WordPress website (plugins, updates, performance)
Support HubSpot–WordPress integration, including forms and lead capture
Troubleshoot issues and apply basic HTML/CSS as needed
Support SEO fundamentals and website analytics
Execute email marketing campaigns (segmentation, lists, compliance)
Maintain contact data consistency across CRM and marketing platforms
Track and report on campaign performance and engagement metrics

Benefits

401k with a 3% employer contribution
Discretionary profit sharing of up to 4.5% annually
Medical, dental, and vision insurance. We cover 100% of the individual medical premium!
160 hours PTO, plus 12 Paid Holidays, 8 hours of Volunteer Time and Paid Parental Leave
Hybrid work options and flexible working hours in the summer
Parking and Transit Reimbursement
Flexible Spending Accounts
On-site gym and locker room
Incentive plan for sales leads
Generous Employee Referral Program