Marketing Admin

WilkinGuttenplan, P.C.•East Brunswick, NJ

18h•$50,000 - $60,000•Hybrid

About The Position

WilkinGuttenplan (WG), a leading mid-sized accounting and advisory firm in New Jersey and New York City, is seeking a Marketing Admin to join its growing Marketing team. This role will provide administrative and operational support across the department, assisting with a variety of marketing, recruiting, business development, and employee engagement initiatives. The ideal candidate is highly organized, proactive, possesses strong communication skills, and enjoys managing multiple projects, collaborating with internal teams, and contributing to a positive firm culture. This position offers the opportunity to gain hands-on marketing experience in a fast-paced professional services environment. It is a hybrid role requiring occasional travel to the East Brunswick office.

Requirements

Bachelor’s Degree in Marketing, Communications or other related field.
Proficient in Microsoft Office Suite, especially with PowerPoint and Excel.
Exceptional proofreading skills and attention to detail.
Excellent writing, communication and presentation skills.
Strong organizational and time management skills and the ability to multitask and balance multiple deadlines.
Excellent interpersonal skills and a positive attitude.
Possess and demonstrate strong understanding and alignment with our firm’s core values of Honesty and Candor, Continual Learning, Innovation, Mentorship, Leadership, Team Player Client Committed, and Community Oriented.

Nice To Haves

Proficiency in Microsoft Office Suite; experience with HubSpot, Canva, PandaDoc, Bill.com, or Expensify preferred.

Responsibilities

Coordinate client, referral, retirement, and holiday gifting initiatives, including cross-referencing sales reports to give smart reporting and suggestions.
Manage promotional items, branded merchandise, company store operations, and marketing inventory, including physical storage organization and regular inventory counts.
Support recruiting events, trade shows, and internal events through logistics coordination, giveaways, packing, vendor communication, and event setup.
Coordinate employee engagement initiatives, including busy season programs, happy hours, team-building activities, and Culture Committee support.
Maintain and update HubSpot CRM data, including contact cleanup projects, list creation, bulk uploads, segmentation, pipeline reporting, and submission tracking.
Add and maintain client, prospect, and employee records in HubSpot, including user access.
Support commercial pipeline cleanup projects, proposal coordination, and business development materials.
Assist with commercial proposals and the administration and content library management of our proposal software, PandaDoc.
Monitor marketing and information inboxes and respond or route requests appropriately.
Coordinate vendor communication, approvals, invoicing, and expense processing through Bill.com and Expensify.
Maintain and refresh intranet content and assist with Canva organization and cleanup.
Create internal graphics, presentations, postcards, and marketing collateral for firm initiatives.
Support headshot coordination, video content projects, and internal communication efforts.
Coordinate tax week gifting and related logistics, often within compressed timeframes.
Coordinate new hire and employee milestone gifts (e.g., new baby) and ensure timely delivery.
Coordinate event registrations and sign-ups for firm-sponsored events and external programs.
Distribute professional materials such as bios and firm collateral upon request from partners and internal teams.
Assist with ad hoc marketing, administrative, and operational projects across departments.