Creative Traffic Coordinator

FlyteVu•Nashville, TN

44d

About The Position

This role is for someone who wants to become an essential part of the Creative team, earn the trust of creatives, and genuinely loves helping great work happen. You will get a front-row seat to how ideas are made, sold, produced, and put into the world. This is not a role for someone who only wants to move tasks around in a system.

Requirements

0-3 years of professional experience; internships and experience in agencies, production, or other fast-moving environments are welcome
Organized. Lots of moving pieces energize you rather than overwhelm you
Curious. You want to understand the idea, not just the deadline
Outgoing and collaborative. You like people, communicate clearly, and are not afraid to ask questions
Proactive and persistent. You notice problems early, take initiative, and follow things through to the finish
Calm under pressure. You can juggle multiple projects and adjust when priorities or deadlines change
Detail-oriented. You keep information accurate and catch what others may miss
Hungry to learn. You are comfortable learning new tools, systems, and ways of working
Resourceful. You ask questions when you do not know something and figure things out when there is no obvious answer
A creative fan. You care about the quality of the work, not just whether it went out on time
Generous and high energy. You enjoy helping other people do their best work and like being where things are happening
Experience with software programs including Google Drive/Docs/Sheets, Outlook, Slack, and ClickUp
Must pass a background check

Nice To Haves

Agency, production, creative, or other fast-paced professional experience
Experience with project management, resourcing, scheduling, or traffic systems
Familiarity with creative workflows from brief through final delivery

Responsibilities

Keep a pulse on every active creative project, from brief through final delivery
Help make sure the right creative people are on the right projects at the right time
Track deadlines, priorities, reviews, feedback, and next steps so nothing gets lost along the way
Know what the Creative team is working on, what is coming next, and where bandwidth issues may arise before they become problems
Help prioritize incoming requests and flag unrealistic timing, missing information, or resource conflicts early
Schedule creative reviews and make sure the team has what it needs to make them productive
Keep project information, schedules, and trackers accurate and useful
Work closely with the Brand team to understand what is coming, what is changing, and what Creative needs to stay ahead
Build strong working relationships across the Creative team and the agency
Ask thoughtful questions, connect dots, share updates, and follow up nicely and persistently - sometimes more than once
Notice when someone needs help and jump in wherever needed to get great work out the door
Learn and use the agency's project management and traffic systems to keep work moving
Look for smarter ways of working and help make them happen
Adapt quickly as priorities, deadlines, and resource needs change
Support a collaborative, generous, high-energy team environment
Develop and grow knowledge of assigned client businesses and their competitive landscapes
File and organize needed documents within agency software and systems
Handle and safeguard confidential and proprietary information
Communicate clearly and provide exemplary internal and external customer service