Court Operations Specialist (Criminal Judgment Clerk)
About The Position
The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Requirements
- High school diploma or equivalent
- Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position
- Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position
- Experience performing a variety of clerical or administrative support tasks, with strict deadlines in a busy business or professional setting
- Experience using a variety of software programs to access and input information and complete various tasks
- Experience providing customer service to a variety of individuals in challenging circumstances
- Experience explaining processes, procedures, or policies
- Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation
Responsibilities
- Opening new criminal case files
- Scheduling same-day hearings
- Performing data entry related to pleadings, search warrants, secret indictments, release agreements, and judgments
- Checking documents for accuracy and completeness
- Updating case information in the electronic case management system
- Reviewing cases and payment schedules to determine if payments for fines and fees are being made on time
- Entering information about drug and alcohol diversions and conditional discharges into the system
- Tracking dates to monitor compliance
- Determining the appropriate next steps
- Providing customer service to attorneys, litigants, and the public in person, over the phone, and in writing
- Providing grand jury testimony
- Testifying at failure to appear trials
Benefits
- 95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage
- 10 paid holidays
- 2 floating holidays
- 3 personal business days
- Separate sick and vacation paid leaves (prorated for part-time employees)
- Optional insurances
- Flexible spending plans
- 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job
- Potential for a 5% annual increase
- Eligible for Public Service Loan Forgiveness program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
