Court Operations Specialist (Judicial Assistant/Clerk)
About The Position
The Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.
Requirements
- High school diploma or equivalent.
- Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for the position.
- Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.
- Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
- Experience using a variety of software programs to access and input information and complete various tasks.
- Experience providing customer service to a variety of individuals in challenging circumstances.
- Experience explaining processes, procedures, or policies.
- Experience and skill in writing and reviewing documents for accuracy and completeness.
Nice To Haves
- Bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
Responsibilities
- Provide administrative support to judges.
- Answer and screen phone calls.
- Perform data entry, file judgments and orders, and prepare correspondence, legal documents, and opinions.
- Monitor and track pending cases, perform routine research, and maintain multiple calendars.
- Prepare jury instructions, process travel expenses, route files and documents, and process requests for information.
- Record proceedings and prepare and maintain written logs in the courtroom.
- Set up video and phone conferences.
- Assist attorneys and litigants with procedures and scheduling.
- Swear in witnesses, mark exhibits, and complete a variety of forms.
- Maintain the security and professionalism of the courtroom.
- Prepare the courtroom and jury room, distribute documents, administer the oath to potential jurors, and monitor jurors’ security during deliberations.
- Process court cases referred to arbitration, including selecting arbitrators, sending notices to parties, updating the case management system, and monitoring timelines.
- Scan hard copies of records and verify the quality of the scanned images.
- Answer phones and assist the public.
- Provide backup coverage for other judicial support positions at the Jefferson County Circuit Court and the Crook County Circuit Court.
Benefits
- 95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage.
- 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees).
- Optional insurances and flexible spending plans.
- 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
- Potential for a 5% annual increase.
- Eligible for Public Service Loan Forgiveness program.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
