Court Operations Specialist (Criminal Judgment Clerk)

State of Oregon • Bend, OR

1d • Onsite

About The Position

The Deschutes County Circuit Court in Bend, Oregon, is hiring a Criminal Judgment Clerk (Court Operations Specialist). In this role, you will support our judges by opening new criminal case files and scheduling same-day hearings. You will perform data entry related to pleadings, search warrants, secret indictments, release agreements, and judgments and will check these documents for accuracy and completeness. You will update case information in the electronic case management system. You will also review cases and payment schedules to determine if payments for fines and fees are being made on time. Additionally, you will enter information about drug and alcohol diversions and conditional discharges into the system, track dates to monitor compliance, and determine the appropriate next steps. You will spend part of your time providing customer service to attorneys, litigants, and the public in person, over the phone, and in writing. You also may be required to provide grand jury testimony and testify at failure to appear trials. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• High school diploma or equivalent
• Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position
• Experience performing a variety of clerical or administrative support tasks, with strict deadlines in a busy business or professional setting
• Experience using a variety of software programs to access and input information and complete various tasks
• Experience providing customer service to a variety of individuals in challenging circumstances
• Experience explaining processes, procedures, or policies
• Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation

Responsibilities

• Opening new criminal case files
• Scheduling same-day hearings
• Performing data entry related to pleadings, search warrants, secret indictments, release agreements, and judgments
• Checking documents for accuracy and completeness
• Updating case information in the electronic case management system
• Reviewing cases and payment schedules to determine if payments for fines and fees are being made on time
• Entering information about drug and alcohol diversions and conditional discharges into the system
• Tracking dates to monitor compliance
• Determining the appropriate next steps
• Providing customer service to attorneys, litigants, and the public in person, over the phone, and in writing
• Providing grand jury testimony
• Testifying at failure to appear trials

Benefits

• 95% to 99% of medical insurance premiums paid for full-time employees, including mental health coverage
• 10 paid holidays
• 2 floating holidays
• 3 personal business days
• Separate sick and vacation paid leaves (prorated for part-time employees)
• Optional insurances
• Flexible spending plans
• 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job
• Potential for a 5% annual increase

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED